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OF'�FC <br /> V Tom'=_ice M <br /> •; �� � CITY OF DECATUR ILLINOIS <br /> #1 GARY K. ANDERSON PLAZA DECATUR, ILLINOIS 62523-1196 <br /> Proiects: Miscellaneous Sanitary & Storm Sewer (C.P. 2015-09) <br /> ' Annual Water Main Replacement (C.P. 2015-10) <br /> Date: June 5, 2015; 10:00 a.m. <br /> iLocation: Public Works Conference Room <br /> #1 Gary K. Anderson Plaza <br /> ' Meeting Attendees: <br /> Com: Matt Newell, David Horn Jerry Stevens <br /> ' Contractors: <br /> Burdick Plumbing& Heating Jeff Burdick, Jared Burdick <br /> Entler Excavating Company Inc. Stuart Entler <br /> ' Pre-bid Meeting Minutes <br /> ' Matt Newell reviewed the minority participation goals for the subject public works contracts (City Code— <br /> Chapter 28, Article 10). The meeting was held in part to discuss the contract requirements for completion of the <br /> Minority Business Enterprises (MBE)portions of the contracts and how to employ good faith efforts in meeting <br /> ' the goals. <br /> Newell read to those in attendance the material within Section 10-1. Policy: and the Illinois Business Enterprise <br /> ' for Minorities, Females and Persons with Disabilities Act, 30 ILCS 575/2 of the handout provided to all <br /> attendees. Discussion followed: <br /> 1. The definition used by the City of Decatur that a"minority person"is (a) American Indian or Alaska <br /> Native, (b) Asian, (c) Black or African American, (d) Hispanic or Latino, or(e)Native Hawaiian or <br /> other Pacific Islander is very limiting and difficult to attain given the limited pool of qualified minority <br /> contractors in the area. IDOT allows all disadvantaged groups to be used to meet the stated goals. <br /> Discussion: It was pointed out that the action of the City Council was strictly addressing minority <br /> goals. <br /> ' 2. Procedure for submitting the correct documentation for bidding contracts. <br /> Discussion: It is necessary to show all efforts to obtain minority business participation for <br /> ' subcontracting opportunities. If bids are received, provide the bids and show that you are taking the <br /> lowest responsible bidder who may or may not be a MBE. <br /> ' 3. Can suppliers be included in the MBE fulfillment goal? <br /> Discussion: Yes, using a minority supplier will serve toward meeting the 10%dollar amount being <br /> ' performed by MBEs. <br /> America's Agribusiness Center <br />