R2015-84 CONTRACT WITH ENTLER EXCAVATING

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7/2/2015 Cowsheet rapidly to address collapsed pipe or sink holes as they are located in the sewer system and before they turn into major public problems. This also reduces the number of emergency time and material repair contracts that must be brought before the City Council. The 2015 Miscellaneous Sanitary&Storm Sewer Improvement project will repair both storm and sanitary sewers under one contract. All the repair costs at each location will be separated between storm and sanitary improvements and will be paid for under the Sewer Fund (sanitary sewer work) or Stormwater Fund (storm sewer work). Approximately 75% of the project is expected to be sanitary sewer related and 25% of the project storm sewer related. BIDDING: Public Letting Results The project specifications were prepared by the Public Works Department. The project was advertised Wednesday, May 29, 2015, and bids were opened on Tuesday, June 16, 2015. The results for the letting are as follows: Compared to Bi d r Bid Price Engineer's Est. Over/Under Entler Excavating Company, $373,594.00 7.84% Inc. Burdick Plumbing & Heating o Company, Inc. $399,990.00 15.46/o Feutz Contractors, Inc. No Bid ----- Engineer's Estimate $346,425.00 ----- RECOMMENDED AWARD:Three contractors took out bid packages and two contractors submitted a bid proposal for the 2015 Miscellaneous Sanitary& Storm Sewer Improvement Project. Entler Excavating Company, Inc. provided the lowest responsive and responsible bid at 7.84% above the Engineer's Estimate. Entler's original bid was for$407,589, the rebid amount was less due to a reduction in project quantities. Entler has successfully completed storm and sanitary sewer projects for the City and adheres to the prevailing wage rate requirements of the State of Illinois. The bids were higher than the engineer's estimate largely due to being bid late in the season when most contractors are fully committed to other work. Staff recommends that the City Council approve a contract with Entler Excavating Company to perform the 2015 Miscellaneous Sanitary&Storm Sewer Improvement Project. Contractors for City Projects shall comply with City Code Chapter 28, Article 10, "Minority Participation Goals for Public Works Contracts." Contractors for City projects shall make a good faith effort to comply with the following minimum goals: 1. Ten (10) percent of the total dollar amount of the contract should be performed by Minority Business Enterprises if subcontracting opportunities are available; and, 2. Eighteen (18) percent of the total hours worked should be performed by minority workers. Subcontracting is not required for a City project. Entler does not intend to use subcontractors for this project. POTENTIAL OBJECTIONS: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: None SCHEDULE: Work on this project will begin in July and is to be completed by June 1, 2016 BUDGET/TIME IMPLICATIONS: Budget Impact: Funding for this project is currently allocated from the Sanitary Sewer Fund at approximately 75% of the project cost ($280,195) for sanitary sewer work, and the Stormwater Fund at approximately 25% of the project cost ($93,399)for storm sewer and drainage work. The Sewer Fund is supported by sanitary sewer user fees and the Stormwater Fund is supported by stormwater utility fees. The total project cost is $373,594. httpJ/decakt.rm sager da.corriagerdapublic/Co%erSheeLaspMtemID=12UMeeting 0=8 213