R2015-67 APPROVING A CHANGE ORDER - T2 SYSTEMS

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PUBLIC WORKS MEMORANDUM 2015-22 DATE: May 26, 2015 TO: Honorable Mayor McElroy and City Council FROM: Tim Gleason, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Resolution Approving a Change Order to an Agreement with T2 Systems for the Subscription of Flex eBusiness Parking Software and Implementation Services. SUMMARY RECOMMENDATIONS: Staff recommends approving a change order to an agreement with T2 Systems, Inc., in the amount of$20,347 for the subscription of Flex eBusiness parking software and implementation services. PRIOR COUNCIL ACTION: • On September 4, 2012, Council approved an agreement with T2 Systems, Inc., for the purchase of equipment and license of parking enforcement hardware and software. • On February 6, 2012, Council approved amendments to Chapter 34,"Traffic and Parking", to implement free parking in Downtown Decatur. BACKGROUND: In 2011, Council directed staff to remove parking meters from the central business district and implement free parking as part of the Downtown Decatur streetscape improvements. To fully implement the new parking system, improvements were necessary for the parking citation management system. An initial purchase of citation management software was made from T2 Systems Inc. of Indianapolis. The addition of Flex eBusiness Solutions software will accomplish two main goals: 1. Permit the retirement of the existing parking citation management system developed by City staff on the DB2 data base over 15 years ago. This database system performs all necessary "back-office" functions to track payments, age citations, adjust fine amounts for late payments and track scofflaws for eventual fine collection. 2. Improve the service provided toparking patrons and reduce operation on cost. The software will enable these improvements: