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SA 1829 <br /> the Commission Order approving this Agreement, or any Supplemental Order(s) issued <br /> for this project, conduct a review to determine if any unused assistance from the GCPF <br /> should be de-obligated. Upon completion of the review, the Commission shall notify the <br /> Department to de-obligate all residual funds accountable for installation costs for this <br /> project. Notification may be by regular mail, electronic mail, fax, or phone. <br /> Section 8 Billing: For all work specified in Section 2 of this Agreement, and authorized by <br /> an Order of the Commission, the Company shall assure that sufficient documentation for <br /> all bills is made available to the Department. The minimum documentation that must be <br /> made available is outlined below: <br /> a) Labor Charges (including additives) - Copies of employee work hours charged to <br /> the project. <br /> b) Equipment Rental - Copies of rental agreements for the equipment used, including <br /> the rental rate; and the number of hours the equipment was used on the project. <br /> c) Material - An itemized list of all materials purchased and installed at the crossing <br /> location. If materials purchased are installed at multiple crossing locations, a <br /> notation must be made to identify the crossing location. <br /> d) Engineering - Copies of employee work hours charged to the project. <br /> e) Supervision - Copies of employee work hours charged to the project. <br /> f) Incidental Charges - An itemized list of all incidental charges along with a written <br /> explanation of those charges. <br /> g) Service Dates - Invoice shall include the beginning and ending date of the work <br /> accomplished for the invoice. <br /> h) Final or Progressive - Each invoice shall be marked as a Progressive or a Final <br /> Invoice, as applicable. <br /> i) Reference Numbers - Each invoice shall include the AAR/DOT number, the ICC <br /> Order number a <br /> v <br /> and the state job number when federal funds are involved. <br /> j) Locations - Each invoice shall show the location, with the street name and <br /> AAR/DOT crossing inventory number. <br /> Reimbursement of labor additives will be for the most current audited and Federal <br /> Highway Administration approved company rates that have been entered into the <br /> Company billing system, as of the date of an invoice, for application to invoices for this <br /> project covered by this Agreement. Reimbursement of labor additives will be limited to <br /> only the most current direct labor additives, small tools additives, equipment additive rate, <br /> if so developed, and public I iabil ity/p rope rty damage liability insurance rates as audited <br /> and approved by a cognizant State agency and the Federal Highway Administration. <br /> Indirect overhead or general and administrative expenses, or those expenses which may <br /> be classified as such under generally accepted accounting principles, are not eligible for <br /> reimbursement on this project. Surcharges will be subject to review and approval by the <br /> Department. <br /> Section 9 This Agreement shall be binding upon the parties hereto, their successors or <br /> assigns. Upon execution of this Agreement by all parties, the Commission shall enter an <br /> appropriate Order, within 60 days accepting or rejecting such stipulation according to the <br /> provisions contained herein. <br /> 4 <br />