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Having annual contracts in place allows most of the materials to remain with the supplier and <br /> delivered to or picked up by the City as needed. This reduces the need for the City to keep and <br /> maintain extensive storage facilities. <br /> Specifications were prepared by the Engineering Division and bids were obtained by the City's <br /> Purchasing Division. Letting results are as follows, bid tabulations are attached: <br /> Asphalt (All asphalt materials) <br /> Dunn Company $118,025.00 <br /> Crushed Stone Aggregate (All aggregate materials except Recycled Concrete) <br /> Beelman Logistics LLC $56,479.00 <br /> Portland Cement Concrete (All concrete materials) <br /> Capitol Ready Mix of Decatur, <br /> $287,900.00 (See Note 1) <br /> Inc. <br /> Decatur Construction Services, <br /> Inc.,dba: Grohne Concrete $289,400.00 (See Note 1) <br /> VCNA Prairie, Inc. $294,410.00 <br /> Note 1: Capitol Ready Mix added a$45 surcharge per stop to their bid. The City concrete crew often does <br /> multiple concrete pours at different locations from one truck. It will only take 34 multiple stop deliveries to <br /> exceed the $1,500 bid separation between Capitol Ready Mix and Grohne Concrete. City staff believes that <br /> there will be more than 34 multiple stop deliveries required during the term of the contract. <br /> Sand (All sand materials) <br /> Contractors Recycled Materials $22,525.00 <br /> SCHEDULE: The contracts, except for portland cement concrete, are for a period of just under 2 <br /> years beginning on February 18, 2015 and ending December 31, 2016. The concrete material <br /> contract is until December 31, 2015. <br /> POTENTIAL OBJECTION: None <br /> INPUT FROM OTHER SOURCES: None <br /> STAFF REFERENCE: Richard Marley, Public Works Director and Matt Newell, City Engineer. <br /> Richard Marley will be in attendance at the City Council meeting to answer any questions of the <br /> Council on this item. <br /> Page 12 <br />