R2014-148 REVISION TO AGREEMENT WITH IDOT

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Public Works Memorandum NO. 2014-63 DATE: December 1, 2014 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Revision to the Intergovernmental Agreement for Traffic Signal Maintenance SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest to the revision to the Intergovernmental Agreement for Local Agency Maintenance of Traffic Control Devices between the State of Illinois and the City of Decatur. The revision adds the new traffic signals installed at Boyd Road and Illinois Route 48 to the master agreement for the shared maintenance of traffic signals. PRIOR COUNCIL ACTION: • November 18, 2013—The City Council approved Resolution R2013-113 awarding the contract for the Boyd Road/IL Rte 48 Traffic Signal Project, City Project 2009-12,to Bodine Electric of Decatur, (Bodine) as the lowest, responsible bidder in the amount of$260,000. • November 18, 2013—The City Council approved Resolution R2013-114 authorizing the expenditure of up to $60,000 to be paid to the Decatur Junction Railway Company as reimbursement for installing interconnect circuitry and appurtenant hardware along the railroad track adjacent to the intersection of Boyd Road and Illinois Route 48. • November 18, 2013—The City Council approved Resolution R2013-112 appropriating an additional$320,000 in Motor Fuel Tax funds for the Boyd Road/IL Rte 48 Traffic Signal project ($260,000) and railroad circuitry installation($60,000). • May 16, 2011 —The City Council approved Resolution R2011-71 authorizing an agreement with the Illinois Department of Transportation for the maintenance of traffic signals located on State routes. The agreement is valid for 10 years beginning in 2011. BACKGROUND: Traffic Signal Master Agreement In 2001 the Illinois Department of Transportation(IDOT) and the Illinois Municipal League developed a standard agreement for local agency maintenance of traffic signals located on State routes. The agreement includes standards for maintenance, improvement of traffic signals, traffic signal coordination timing, and electricity costs. The agreement assigns cost shares between the City and the State. The Agreement was renewed in 2011 for a period of 10 years. Page I 1