R2014-132 AGREEMENT WITH CHASTAIN & ASSOCIATES LLC Baltimore Road Reconstruction

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Public Works Memorandum NO. 2014-60 DATE: November 7, 2014 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Agreement with Chastain& Associates, LLC, to Provide Preliminary Drainage Design Services for the Baltimore Road Reconstruction Project City Project 2014-20 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest a Professional Engineering Services Agreement between the City of Decatur and Chastain &Associates, LLC, (Chastain), for the not-to-exceed amount of$62,622 to complete a preliminary design for the drainage improvements associated with Macon County's Baltimore Road Reconstruction Project. PRIOR COUNCIL ACTION: • July 20, 2009—The City Council met in Study Session for the purpose of a Review of the Stormwater Master Plan—Phase 12009 Update—Pre-Final Report. • October 7, 2013—The City Council met in Study Session to discuss the establishment of a Stormwater Utility in order to generate dedicated funds for stormwater infrastructure and drainage improvements. During the presentation, the opportunity to work with Macon County to improve drainage along and around Baltimore Road was discussed. • April 21, 2014—The City Council approved Ordinance Number 2014-14 amending City Code Chapter 38, establishing a Stormwater Utility. BACKGROUND: Baltimore Road Reconstruction Project The Macon County Highway Department, working through their consulting engineering firm Chastain and Associates, is currently completing the preliminary design phase of a project to reconstruct Baltimore Road from Fulton Avenue to Lost Bridge Road (see attached drawing). During a public information meeting in November 2012, the most frequent comment from residents of the area was that the drainage was poor and that they supported the roadway project as long as the drainage would be fixed. The proposed Baltimore Road improvements will include converting the existing open ditch drainage system to a storm sewer system. With the design and construction of the new storm sewer Page I 1