R2014-88 AUTHORIZING CITY MANAGER TO ENTER INTO NOT TO EXCEED $1,400,000 LOAN

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i COUNCIL INFORMATION MEMORANDUM NO. 2014-31 DATE: July 25, 2014 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Resolution for Contract Agreement with Motorola Solutions, Inc. for Radio System Replacement, City Project 2014-03 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution awarding the contract for the Radio System Replacement Project, City Project 2014-03,to Motorola Solutions, Inc. for a cost not to exceed $1,398,388. It is also recommended that the City Council approve the second attached resolution authorizing the City Manager to enter into a financing arrangement with Soy Capital Bank and Trust to cover certain of the capital cost of the Radio System Replacement Project. PRIOR COUNCIL ACTION: May 6, 2013—In study session council heard alternatives to replace the City's Trunked Radio System. Motorola's Starcom2l system was recommended to City Council as the best alternative. BACKGROUND: The City of Decatur has operated a Motorola Type 11 SmartNet Trunked Radio System(TRS) for approximately 25 years. This eight-channel analog 800 MHz radio system originally supported all public service communications needs for the City including Police, Fire, Public Works, Water and Transit Departments as well as a number of County and other public service entities. While the Decatur TRS has served the City well, its useful life has been exceeded. Replacement parts are no longer available from the manufacturer and used parts are difficult to obtain. A lightning strike to the radio tower located at the Municipal Services Center in September 2012 put the radio communication system out of service for several days until parts could be located and installed. In 2009, the City of Decatur Police Department, Decatur Fire Department and Macon County Sheriff began utilizing the StarCom2l network for their primary communications. StarCom21 is a state-wide radio system originally established by the State of Illinois and it is owned, operated, maintained and managed by Motorola Solutions Inc. under contract with the State. 1