R2014-77 ACCEPTING THE BID AND AUTHORIZING CONTRACT FOR ANGLE CROSSING ROAD IMPROVEMENT

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Letting Results The project scope and specifications were prepared by Chastain &Associates, LLC and the Public Works Engineering Division. The project was advertised on June 11, 2014, and bids were opened on June 25, 2014. The results of the letting are as follows (bid tabulation attached): Bidder Bid Price Compared to Engineer's Est. Over(-Under) Dunn Company $103,463.00 (-33.78%) Earl Walker Company, Inc. $118,539.05 (-24.13%) Engineer's Estimate $156,240.00 ------ Two contractors took out bid packages and submitted a bid proposal for the Angle Crossing Road Improvement Project. Dunn Company provided the lowest responsible bid at 33.78%below the engineer's estimate. Dunn Company has successfully completed many jobs of this type for the City. SCHEDULE: Work on this project shall begin after a"Notice to Proceed"has been issued from the City. The Angle Crossing Road Improvement project is to be complete before August 8, 2014. BUDGEUTIME IMPLICATIONS: Budget Impact: Funding for this project is allocated in the Water Construction Bond Fund 89. It is proposed that a total project expenditure of$103,463 be authorized. Staff Impact: City staff time and the assistance of Chastain&Associates, LLC has been allocated for this project. POTENTIAL OBJECTION: There are no known objections to this resolution and bid award. INPUT FROM OTHER SOURCES: Oakley Township Road Commissioner STAFF REFERENCE: Richard Marley, Public Works Director, Keith Alexander, Director of Water Management and Matt Newell, City Engineer. Keith Alexander will be in attendance at the City Council meeting to answer any questions of the Council on this item. This memorandum was prepared by Matt Newell, P.E., City Engineer. Attach: 4 cc: Robert Weaver, Oakley Township Road Commissioner Tyrolt, Inc., d/b/a Dunn Company Earl Walker Company, Inc. Page 12