R2014-63 ACCEPTING THE PROPOSAL OF THE ILLINOIS BUSINESS ENTERPRISE PROGRAM FOR THE BLIND

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Proposed Scope of Work We will provide vending machines and maintain and stock those machines, as per the specific terms of the Agreement, for the duration of the Agreement. The Contractor shall operate to maximize the sales revenue generated from such vending machines. The Contractor shall provide this service in accordance with the Agreement. The Contractor shall provide, install, repair, maintain, stock, operate, etc. vending machines on City property at the sole expense of the Contractor. The Contractor shall provide and install vending machines in locations designated by the City. The City shall have the right to limit the number of such machines. The vending machines provided would all be able to accept and make change for dollar bills. The Contractor shall keep the vending machines in proper working order and in good condition and appearance, and shall provide service/repairs within a reasonable amount of time. The contractor shall within a reasonable period of time, remove and replace any vending machine which is not acceptable to the City due to appearance, condition or possible hazard to the public. The Contractor shall be responsible for stocking the vending machines and keeping them well supplied with food and beverage items. Unless specifically approved in writing by the City, the Contractor's vending machines shall only offer for sale food and beverage items. The Contractor shall control the types of products sold; the City shall have the right to require the removal of a type of product only when the sale of a product presents a threat to public health and welfare, or when the sale of a product results in unreasonable costs for the maintenance of vehicles and facilities. The Contractor shall have control of the brands and sizes of items sold. The Contractor shall set and control the prices of all items sold buy the vending machines. The Contractor shall be responsible for establishing a reasonable procedure for customer refunds. A customer service telephone number shall be posted in plain sight on each bank (group) of vending machines to enable customers and employees to request refunds, to report machine malfunction, or to make comments and suggestions. The Contractor shall provide monthly statements of sales within 15 (fifteen) calendar days after the last day of each month and furnish the City a statement for the month showing the amount of gross sales,by machine, the amount of sales taxes, and the net sales amounts And at the same time the Contractor shall remit to the City the percentage payment for that month. The Contractor shall be knowledgeable of and shall comply with all applicable federal, state and local laws and regulations. The contractor shall obtain and maintain all necessary licenses required by applicable federal, state and local laws and regulations. The Contractor shall be solely responsible for the payroll, insurance coverage, benefits, personnel administration, and supervision of all personnel hired by the Contractor to provide the services required by this Agreement. Throughout the duration of the Agreement, the Contractor shall obtain and maintain, at the Contractor's sole cost and expense, the following insurance coverage: • $2,000,000 per occurrence Personal Injury insurance coverage • $4,000,000 per year Personal Injury insurance coverage • $300,000 automobile liability insurance coverage • $1,000,000 general liability insurance coverage The City shall be included as "additional insured" under each of this insurance coverage. The Contractor shall provide the City with certificates of insurance upon request evidencing the insurance coverage required and shall not perform any services under the Agreement until such insurance is secured.