R2014-52 ACCEPTING PROPOSAL OF MV TRANSPORTATION, INC. FOR TRANSIT SYSTEM MANAGEMENT

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Mass Transit Memorandum No. 051414-1 May 14, 2014 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan McCrady, City Manager Paul McChancy, Mass Transit Administrator SUBJECT: Agreement for Transit Management SUMMARY Staff recommends that Council adopt a Resolution awarding RECOMMENDATION: a 5-year Agreement for management of the Transit System to MV Transportation, Inc. BACKGROUND: The City now has an Agreement with First Transit, Inc., to manage the Transit System. This Agreement will expire on June 30th. Staff advertised for proposals for a firm to manage the Transit System in the national, industry magazine, "Passenger Transport", published by the American Public Transportation Association. Only First Transit, Inc. and MV Transportation, Inc. submitted proposals by the deadline. Attached is a Bid Tabulation sheet that shows the management fees proposed by both firms. Staff has determined that both proposals meet the minimum specifications published in the Request For Proposals (RFP) and all of the other requirements of the bidding process. Staff found that both firms are capable of and competent to perform the work. Gregg D. Zientara and Paul McChancy reviewed both proposals and held telephone interviews with representatives of the two firms. Each firm was scored using the seven evaluation criteria contained in the RFP. Attached is a scoring sheet showing the average scores given to each firm. As the scoring sheet shows, staff recommends that the management Agreement be awarded to MV Transportation, Inc. POTENTIAL First Transit may object to the fact that MV Transportation offered OBJECTION: the same General Manager candidate to Decatur and to another transit system at the same time. INPUT FROM Gregg D. Zientara, Finance Director OTHER SOURCES: STAFF REFERENCE: Paul McChancy, Mass Transit Administrator BUDGET/TIME Awarding this Agreement would reduce the current management IMPLICATIONS: fee by$996 for the first year, ending June 30, 2015.