R2014-46 ACCEPTING THE BID AND AUTHORIZING CONTRACT FOR WILLIAM STREETSCAPE ENHANCEMENT PROJECT

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BACKGROUND: William Street Streetscape and Open Space Enhancement The demolition of the Barnes Building parking garage prevented the City from performing streetscape improvements on the south side of William Street between Franklin Street and State Street with the other streetscape projects. The parking garage has now been demolished and City staff prepared a design to install streetscape improvements to match those installed throughout the downtown and those planned for installation on Franklin Street. Bidding The project plans and specifications were prepared by the Engineering Division. The project was advertised on Wednesday, March 26, 2014, and bids were opened on Wednesday, April 16, 2014. The results for the letting are as follows: ................................................................................... .............................. .............................. ... ......_......................................._........................................................................................................................ ..............................__........ ; Compared to Engineer's Est. Bidder Bid Price Over -Under .................................. ........................................�........................................................................._._.................................. �.............._._. .Christy-Foltz,.._Inc........... ..... .. ...................................................._......................................................._.......................................;........_$1,21,853.00........._'._......................(31.32%)............._...... Kinney Contractors Inc. $126,684.00 (36.53%) ................ ......._y.................................................. ......................................................................................................................................................................................t....................................._........._........._ .................................._.................... ...; Otto Baum Company, Inc................. ... ............................................_._._. _. $133 195.25 (43.54%) ...................-----.. ................. ......................_z..........................._............_,. ................................. _Engineer's Estimate $92,791.00..._.. ......................................................... Recommended Award Christy-Foltz, Inc. provided the low bid for the proposed work at 31%over the engineer's estimate. The three bids received are all within about $12,000 of each other. This indicates that the engineer's estimate for the work is too low. It is difficult for designers to foresee the added costs incurred to mobilize for the small quantity of work that the William Street project entails. Rebidding the project would likely result in a higher estimate and nearly the same contractor bids. With a project this small, it is hard to make significant changes that will reduce the cost of the work. Christy-Foltz has satisfactorily completed street and sidewalk projects for the City. Staff recommends that the City Council approve a contract with Christy-Foltz, Inc., to perform the William Streetscape Project. SCHEDULE The project is scheduled to begin in May and will be completed in July prior to the Decatur Celebration. BUDGET/TIME IMPLICATIONS: Budget Impact: Funding for this project is allocated in the Bond Fund. The recommended low bid amount is $121,853. Staffing Impact: Staff time has been allocated to manage this project. Page 12