R2015-91 APPROPRIATE ADDITIONAL MOTOR FUEL TAX FUNDS FOR RESTORATION OF STREETS AND HIGHWAYS

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7/30/2015 Item Cowsheet Public Works 2015-32 DATE: 7/27/2015 TO: Honorable Mayor Pro Tempore Moore-Wolfe and City Council FROM: Tim Gleason, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT:Annual Street Restoration(Mill and Overlay)Project, City Project 2015-08, Se tion No. 15-00508-00-FP SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolutions: 1. Resolution appropriating an additional$30,000 in Motor Fuel Tax funds which is added tote $1,300,000 previously authorized for a total of$1,330,000 appropriated for the Annual Street Restoration project. 2. Resolution awarding the contract for the Annual Street Restoration(Mill and Overlay)Project, City Project 2015-08 to Tyrolt, Inc. d/b/a Dunn Company, as the lowest, responsible bidder in the amount of$1,330,000 and that the Mayor Pro Tempore be authorized to execute the contract and the City Clerk to attest. The resolution represents an expenditure o $1,316,939.07 as the low bid plus $13,060.93 for project contingencies. PRIOR COUNCIL ACTION: June 15, 2015—Council approved Resolution R2015-78 appropriating$1,300,000 of Motor Fuel Tax funds for the purpose of resurfacing streets and highways under the applicable provisions of the Illinois Highway Code. BACKGROUND: Streets Inspected Annually The Engineering Division inspects and rates approximately 1/2 of the City's streets on a ye ly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on their current and historical condition, and surface type(i.e. brick, concrete, asphalt, etc.). This data is then paired with available funding and is used as a basis to aid City Engineering in the preparation of the City's yearly street improvement program. Staff then determines what type of improvement would be appropriate for each street. PROJECT DESCRIPTION: Project Description The 2015 project will perform mill and overlay work on portions of Mound Road, and Franklin Street. Also as part of this project, a portion of Arbor Drive will be reconstructed as the material underneath the pavement has failed. Reconstruction generally involves the full removal of the pavement, stabilizing the base material with cement, and then relaying an asphalt surface. In total, 3.34 lane miles of the City's 825 total lane miles will be rehabilitated as pait of this project. The annual paving projects generally include a significant amount of patching to repair failed street sections that are becoming more prevalent throughout the City as capital improvement funds devoted to pave nent maintenance are reduced. A list of locations to be patched is included. This year a small amount of crack sealing will also be included to help some of the newer streets last longer by reducing water infiltration into the pavement surface. The street list is as follows(see attached location maps): Begin End Surface Treatment Length (feet) L ngth Street (Lane Miles) Oakland MacArthur Cement Arbor Drive Ave Road Stabilization with 2,570 C.97 Hot Mix Asphalt Mound MacArthur East of Road Road Greenridge Mill and Overlay 1,150 C.87 Drive South Side Franklin of Street Intersection Eldorado Street Mill and Overlay 1,979 1.50 http://decatur.no%magenda.corriag endaWeb/CoAerSheet.aspx?ItemID=159 1/3