R2015-91 APPROPRIATE ADDITIONAL MOTOR FUEL TAX FUNDS FOR RESTORATION OF STREETS AND HIGHWAYS

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7/30/2015 Item Co%ersheet w/Wood Street Total Length 5,699 3.34 The locations for patching as part of the Street Restoration project are as follows: Quanti Street Location (Square Feet) W. Arbor Drive West of Oakland Av. 1,250 N. Mission Drive At intersection with Arbor Dr. 234 E. Hickory Point Road Ind. dsection with oil& chip surface east to Sawyer 5,470 E. Wood Street Between Jasper and US 36 8,509 Total Quantity 15,463 BIDDING: Letting Results The project scope and specifications were prepared by the Engineering Division and approv d by the Illinois Department of Transportation(IDOT) for the use of Motor Fuel Tax funds. The project was advertised on July 15 and 22, 2015, and bids were opened on July 27, 2015. The results of the letting are as follows(bid tabulation attac ed): Bidder Bid Price Compared to Engineer' Est. Over(-Under) Dunn Company $1,316,939.07 4.52% Illinois Valley Paving/UCM $1,435,689.27 13.94% Engineer's Estimate $1,259,989.85 ------ RECOMMENDED AWARD:Two contractors took out bid packages for the Street Reston tion Project, Dunn Company and Illinois Valley Paving. Dunn Company provided the lowest responsible bid at 4.52%above the engineer's estimate. Prices for concrete related items came in higher than expected which accounts for most of the difference between the engineer's estimate and bid prices. Dunn Company has successfully completed many jobs o this type for the City. Following approval of the Mayor Pro Tempore and City Council, the bid tabulation will be ffirwarded to the Illinois Department of Transportation for final approval in accordance with the rules governing the disbursement of Motor Fuel Tax funds. POTENTIAL OBJECTIONS: There are no known objections to this resolution and bid award. INPUT FROM OTHER SOURCES:Illinois Department of Transportation SCHEDULE: Following approval of the contract by the City Council the contracts will be forwarded to the Illinois Department of Transportation(IDOT) in Effmgham for approval. Work on this project shall begin after a'14otice to Proceed"has been issued from the City. The Street Restoration project is scheduled to be complete before Oct ber 31, 2015. BUDGET/TIME IMPLICATIONS: Budget Impact Funding for this project is allocated in the Motor Fuel Tax Fund. It is proposed that a total Froject expenditure of $1,330,000 be authorized representing the low bid amount of$1,316,939.37 plus$13,060.63 for project contingencies. The City's current Motor Fuel Tax allocation for this project is set at$1,300,000 and is proposed to be increased by$30,000 to $1,330,000. Staff Impact http://decatur.nowsagenda.corriageridaVVebICo%erSheet.aspx?ltemID=159 2/3