R2013-111 APPROPRIATE MOTOR FUEL TAX FUNDS

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Public Works Memorandum NO. 2013-60 DATE: October 23, 2013 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Resolution to Approve Additional Motor Fuel Tax Appropriation for Garfield Avenue Bridge over CNIC Railroad Improvement City Project 05-03, Section 08-00503-00-BR SUMMARY RECOMMENDATION: Staff recommends that City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest to an additional appropriation of$30,688.32 in Motor Fuel Tax(MFT) funds to pay the City's final portion of the project to improve the Garfield Avenue Bridge over the CNIC Rail Road. This is in addition to the previously approved amount of$380,000,bringing the total MFT allocation to $410,688.32. PRIOR COUNCIL ACTION: Construction on the Garfield Avenue Bridge over the CNIC Railroad occurred in 2009 and 2010. See Appendix A for prior Council actions. The funding has been allocated in the approved Capital Improvement Plan for the past 2 years. BACKGROUND: Project Review The Federal Government requires that all bridges throughout the country be inspected every 2 years. This inspection schedule is followed on all City owned bridges. The biannuol inspections noted continued deterioration in 2 of the 8 piers on the Garfield Avenue Bridge over the CNIC Railroad (see attached location map). In 2005,the City Council authorized an engineering agreement with Blank, Wesselink, Cook&Associates (BWC) to provide an in depth inspection of the bridge and recommend a repair method. Due to the continued deterioration of piers 3 and 6, in 2008, the Illinois Dep#rtment of Transportation (IDOT)ordered that the City prohibit overweight permit loads to cross the btidge. The design of the bridge repairs was completed in late 2008 in time to receive funding from tho American Recovery and Reinvestment Act (ARRA). A maximum of$792,000 of ARRA funding was dedicated to the bridge project. The use of ARRA funding for the project placed the contract and work under the direction and control of IDOT. With the concurrence of the City, IDOT awarded a contract to the Halverson Construction Company in July, 2009. Under the City-State Agreement,the City is to pay all costs in excess of the maximum ARRA funding applied to the project. All work is paid by IDOT and they invoice the City for the costs in excess of the allotted ARRA funds. Page 11