R2013-111 APPROPRIATE MOTOR FUEL TAX FUNDS

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Work on the project began in August, 2009. The project entailed replacing piers 3 and 6 of the Garfield Bridge over the CNIC Railroad tracks and performing deck repairs to the structure. Replacing the piers involved drilling micro-piles under each pier, shoring was installed under the bridge, the old piers were demolished and new piers were constructed. Appendix B provides a brief photographic overview of the project which began in August, 2009 and was substantially P ru�'Ycompleted in February, 2010. The project exceeded the allotted working days by 27 days and IDOT assessed $30,510 in liquidated damages against the contractor. Negotiations with the contractor over the liquidated damages h 1 stretched IDOT's acceptance of the final project closeout documents until May, 20 2. The final billing from IDOT for the City's share of construction costs was received on October 15, 2013. Additional Motor Fuel Tax Appropriation Required The final project cost was $1,202,688 which was $35,915 over the original awarded contract amount of$1,166,773. The primary cause of the added cost was the extensive deterioration of the steel girders that was found when the concrete that was encasing them was removed during the demolition of the structure as shown in the photographs labeled as Figure 5 and Figure 7 in Appendix B. Work to install additional bracing for the beams amounting to $53,574 was unforeseen and was ordered by IDOT. Bracing the beams was necessary to complete the project as designed and assure the stability of the structure. A large portion of the cost for added work was offset by the$30,510 liquidated damages assessment. At the outset of the project,the City authorized the expenditure of$380,000 in MFT funds to cover the City's share of the bridge project. An additional appropriation of$30,688.32 in MFT funds is required to pay the City's final invoice from IDOT. The additional amount of$30,688.32 added to the previously appropriated $380,000,brings the total MFT allocation for the Garfield Bridge project to $410,688.32. BUDGEUTIME IMPLICATIONS: Budget Impact: Funding for the additional appropriation of$30,688.32 in MFT funds is allocated in the Motor Fuel Tax fund. This is in addition to the previously approved amount of$380,000, for a total budgeted MFT allocation of$410,688.32. Staffing Impact: Staff time is allocated for this project closeout. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: Illinois Department of Transportation STAFF REFERENCE: Richard Marley, Public Works Director, and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. This Memorandum was prepared by Matthew C. Newell, P.E., City Engineer. Attach: 3 Page2