R2013-66 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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Project Description The 2013 Miscellaneous Storm and Sanitary Sewer Improvement Project will remove and replace damaged sanitary sewer segments as they are identified through televised inspections and routine maintenance. This project enables the City to perform rapid response work as sewer system problems arise and must be addressed quickly. Having unit bid prices in place for sewer repairs enables the City to move rapidly to address collapsed pipe or sink holes as they are located in the sewer system and before they turn into major public problems. This also reduces the number of emergency time and material repair contracts that must be brought before the City Council. If there are remaining funds near the end of the contract, work will include installing new manholes at various locations in the City to assist with ongoing maintenance work by providing better access for cleaning and inspection equipment Public Letting Results The project specifications were prepared by the Public Works Department. The project was advertised Wednesday, June 5, 2013, and bids were opened on Thursday, June 20, 2013. The results for the letting are as follows: Compared to Engineer's Bidder Bid Price Est. Over/Under Barr and Robison Sewer& Excavating, Inc. $273,799.05 (-19.84%) Entler Excavating Co., Inc. $301,834.00 (-11.69%) Burdick Plumbing &Heating Company, Inc. $360,665.00 5.56% Engineer's Estimate $338,375.00 ---- Barr& Robison has successfully completed numerous storm and sanitary sewer projects for the City and adheres to the prevailing wage rate requirements of the State of Illinois. Staff recommends that the City Council approve a contract with Barr& Robison Sewer&Excavating, Inc., to perform the 2013 Miscellaneous Storm and Sanitary Sewer Improvement Project. STORM SEWERS: In past years, this project has been used to perform emergency repairs on the storm sewer system. However, due to funding limitations, no allocation for emergency repairs is included in this project. Should a storm sewer emergency arise such as a sinkhole, repair work will be accomplished under the City Manager's emergency authority. Some storm sewer related pay items were included in the bid to establish unit prices for common storm sewer emergency repair tasks. Costs for emergency repairs will be paid from the City's General Fund. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Richard Marley, Public Works Director, Matthew Newell, City Engineer and Mary Cave, Civil Engineer II. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. Page 12