R2013-61 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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Public Works Memorandum NO. 2013-19 DATE: May 29, 2013 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Resolution to Accept Bids and Award Contract for Decatur Municipal Services Center Generator Replacement City Project 2012-35 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution accepting the bids and awarding the contract for the Decatur Municipal Services Center Generator Replacement, City Project 2012-35, to Anderson Electric, Inc. as the lowest, responsible bidder in the amount of $127,650, and that the Mayor be authorized to execute the contract and the City Clerk to attest. PRIOR COUNCIL ACTION: May 6, 2013— Council rejected all bids received on April 3, 2013 because of an error in the bid specifications. BACKGROUND: The Municipal Services Center(MSC)building, located 2600 North Jasper Street, was built in 1988. The MSC building houses the Water Distribution Division of the Water Management Department, Municipal Services Division of Public Works and the City's fleet maintenance garage. All three sections provide essential services during public emergencies events and must remain in operation in the event of an extended power outage that may result from an ice storm or tornado. In the 25 years since the building was constructed, all three sections have grown increasingly reliant upon electric powered devices for routine office functions, communications and equipment maintenance. The MSC building's existing Onan 75 KW emergency generator is not large enough to power the entire building. The lack of power is made worse by the original electrical distribution design which did not connect essential parts of the building to the generator. For example, the MSC's boiler can be powered by the generator but not the air handlers, making it impossible to heat the building during the 2006 Ice Storm emergency except by kerosene heaters. To address this concern, Public Works staff studied how to modify the MSC building's electrical wiring to optimize the capacity of the existing generator. Due to the layout of the building, extensive re-wiring would be required that would be both expensive and disruptive. After the re- Page I 1