R2013-61 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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wiring was complete, the existing generator still would not be large enough to support full function of all operations housed in the MSC building. To correct this problem, staff investigated the cost of replacing the existing generator with one large enough to support all the emergency response functions in the MSC building during an extended power outage. Considering the age of the existing emergency generator,this option appeared to be the best choice. The City's recent financial constraints presented a barrier that prevented moving ahead with the generator replacement project. A funding solution was found when staff reviewed the utilization of existing equipment and realized that the 2008 Caterpillar 12M Motor Grader was underutilized having only 1,148 hours of run time. This unit of equipment was originally acquired for grading and shaping roads and alleys. In recent years, an alley grader box attachment for one of the City's tractors was acquired to grade and shape alleys. The grader box is faster, produces better results and costs far less than a motor grader. The motor grader was purchased with a"buy-back"provision with a guaranteed resale price of$110,000. The motor grader was offered for sale on GovDeals.com. The highest bid received was for$125,500, which was accepted. Project Description The Decatur Municipal Services Center Generator Replacement project consists of replacing a 75 KW generator and 200 amp transfer switch with a new 250 KW generator and 1,000 amp transfer switch. The City will retain ownership of the existing generator. When the project is complete, it will be sold at auction. The project scope and specifications were prepared by Architectural Expressions, LLP, with three alternate bids. The project was advertised on May 15 and 22, 2013, and bids were opened on May 29, 2013. The results of the letting are as follows (bid tabulation attached): Alternate 1 Alternate 2 Alternate 3 Bidder %Over/Under %Over/Under %Over/Under Eng.Estimate Ene.Estimate Ene.Estimate Anderson Electric, Inc. $67,970.00 $127,650.00 $61,680.00 11.73% 0 0 (- ) (-16.87/o) (-21.49/o) Cummins Crosspoint $66,600.00 NO BID NO BID (-13.51%) Bodine Electric $68,150.00 $130,725.00 $64,575.00 (-11.49%) (-14.87%) (-17.80%) Alpha Electric of Decatur $68,992.00 $129,499.00 $62,507.00 (40.40%) (-15.67%) (20.43%) $69,177.00 $137,777.00 $70,277.00 Pal's Electric, Inc. (40.16%) (-10.28%) (-10.54%) WHE, Ltd NO BID NO BID NO BID Engineer's Estimate $77,000.00 $153,560.00 $78,560.00 Page 2