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COUNCIL MEMORANDUM <br /> 2013-01 <br /> January 31, 2013 <br /> To: Mayor Michael T. McElroy and City Council <br /> From: Ryan P. McCrady, City Manager <br /> Re: Services to Assist with Lease Negotiations and Criteria <br /> Summary Recommendation: Council approve the attached contract with Dewberry for Criteria <br /> Package Development and Construction Administration Assistance related to the proposed <br /> leasing of property located at 707 Southside Drive for the Decatur Police Department. <br /> Background: At the January 22, 2013 meeting,the City Council gave verbal support for the City <br /> to enter into further negotiations with BW of Decatur, LLC, for the potential renovation and <br /> long-term lease of the former Zexel building at 707 Southside Drive. If negotiations are <br /> successful, the site would become the new location for the Decatur Police Department. <br /> Because of the cost and long-term commitment for this arrangement, it is important to have <br /> professional assistance to assure the functional, operational and cost effectiveness of this lease <br /> to the City.The proposed agreement allows Dewberry to provide limited architectural services, <br /> and mechanical, electrical, plumbing and civil engineering services for the following phases of <br /> the project: <br /> A. Criteria Documents Phase <br /> B. Review Final Design Build Documents Phase <br /> C. Construction Support Phase <br /> A full scope of services is included in the letter attached to this memorandum. The cost for this <br /> phase of services shall not exceed $280,000. If negotiations are successful, the City should <br /> consider additional services for design of telephone, furniture, and network/information <br /> services infrastructure. Any agreement for additional services will have to be approved by the <br /> City Council at a future meeting. <br /> Potential Objections: None known at this time. <br /> Staff Reference: Ryan McCrady, City Manager, 217-424-2801 or Rmccradv@decaturil.gov <br /> Budget/Time Implications: The estimated schedule is attached to this document. Funding will <br /> come from the Capital Fund (Fund 45). A sufficient balance exists to fund this contract. <br /> Attachments <br />