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A. an advance based on its estimated quarterly expense and revenue, up to <br /> the date the actual expense and revenue for that quarter is required to be <br /> filed with the Department; or <br /> B. a reimbursement for actual quarterly expense and revenue incurred; or <br /> C. a combination of both. <br /> Advance payments may not be processed by the Department, or dated by the <br /> Grantee, earlier than thirty days prior to the start of the quarter for which the <br /> advance is requested. No payments will be made until the State's annual budget <br /> has been passed, and grant contracts are fully executed by both the Department <br /> and the Grantee and filed with the Office of the Comptroller. <br /> Grantee shall file actual expense and revenue incurred in the 1St 2 n 3' and 4th <br /> quarters by December 1, March 1, May 1, and August 1, respectively. <br /> The Grantee shall adjust payment requests to reflect all previous quarter actual <br /> expense and revenue not reflected in previous payment requests. <br /> Grantee agrees that payment shall not constitute a final determination by the <br /> Department of the eligibility of such expense and shall not constitute a waiver of any <br /> violation of the terms of this Agreement. The Department reserves the right to <br /> offset any payment to satisfy any monetary claims that the Department may have <br /> outstanding against Grantee. <br /> ITEM 6 - ELIGIBLE OPERATING EXPENSES <br /> Eligible operating expenses include, but are not limited to the following: <br /> A. employee wages and benefits; <br /> B. materials, fuels and supplies; <br /> C. rental of facilities; <br /> D. taxes other than income taxes; <br /> E. payment for debt service (including principal and interest) on equipment or <br /> facilities owned by Grantee, to the degree that the Grantee's governing <br /> board, through resolution, certifies that the public transportation portion of <br /> the equipment or facilities is required for the day-to-day provision of public <br /> transportation within the next 24 months, provided that, in undertaking and <br /> administering the acquisition and ownership of the equipment and facilities, <br /> the Grantee complies with the Department's "Public Transportation Capital <br /> Improvement Grants Manual" and "Supplemental Operating Assistance <br /> Guidelines"; <br /> F. non-rolling stock-equipment purchases that are less than $10,000; <br /> G. administrative costs (i.e., costs incurred in capital grant record keeping, <br /> grant management, and the preparation of status reports required by the <br /> Department under its capital grant program) associated with capital projects <br /> which are not reimbursed elsewhere; <br /> Downstate Public Transportation Operating Grant Page 6 <br />