R2013-02 APPROPRIATE MOTOR FUEL TAX FUNDS TO PAY THE CITY'S PORTION OF ENGINEERING COSTS

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h y Public Works Memorandum NO. 2013-02 DATE: December 21, 2012 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Resolution Authorizing an Agreement with URS Corporation for Engineering Services to Provide a Preliminary Design to Improve the Mound Road Bridges Over Spring Creek, City Project 2013-03 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest to the following items: 1. A Resolution authorizing a preliminary design services agreement between the City of Decatur and URS Corporation to perform a preliminary design to improve the Mound Road bridges over Spring Creek for a fee not to exceed $22,100. 2. A Resolution appropriating $22,100 in Motor Fuel Tax(MFT) funds to pay for the agreement with URS Corporation to complete a preliminary design for the subject bridges. PRIOR COUNCIL ACTION: There have been no prior Council actions on this item. BACKGROUND: All bridges owned by the City are required by the Federal Government to be inspected every two years to assure the safety of the structures. Routine inspections of the three Mound Road bridges over Spring Creek and a follow-up inspection by the Illinois Department of Transportation (IDOT) identified the need for structural repairs on the east bridge (see drawing). The other two bridges have similar deterioration issues but not to the extent of the east bridge. In June 2012, the City received correspondence from IDOT requiring that the eastern-most Mound Road bridge over Spring Creek be restricted to 22 tons. This restriction effectively prohibits tractor- trailers from using the bridge. The bridge can still be used by most other vehicles. The bridge is required to be inspected every 12 months until repairs are made. Page I 1