R2012-183 APPROVING AN ADDENDUM TO A SYSTEMS AGREEMENT

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PUBLIC WORKS DEPARTMENT MEMORANDUM 2012-80 DATE: October 30, 2012 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, Public Works Director SUBJECT: Resolution Approving an Addendum to a Systems Agreement - Tyler Technologies SUMMARY RECOMMENDATION: Staff recommends approving an addendum to a contract with Tyler Technology in the amount of$49,500 for the purchase of services for programming and implementation of the parking citation management system to operate within Incode and Munis software. PRIOR COUNCIL ACTION: • Council met in study session to discuss alternative parking management options on June 6, September 6, and September 13, 2011. Council directed staff to implement free parking in Downtown Decatur in conjunction with building streetscape improvements. Council supported staff's recommendation to acquire a computer based license plate recognition (LPR) system to help assure accuracy and impartiality in parking enforcement. The system will digitally read and record license plate numbers along with date,time and location information. The system will also take a digital photograph of the vehicles to record the vehicles location and position within the parking space. • On December 19, 2011, Council approved an agreement with Tyler Technology for Incode Software, Administrative Code Enforcement System • On February 6, 2012, Council approved amendments to Chapter 34, Traffic and Parking", to implement free parking in Downtown Decatur. • On September 4, 2012, Council approved an agreement with T2 Systems, Inc., for the purchase of equipment and license of parking enforcement hardware and software. BACKGROUND: Early in 2012, staff started work on purchasing equipment and software to implement a computerized license plate recognition parking system. A request for proposals was issued, several firms responded, and all proposals were thoroughly reviewed. Staff concluded that T2 Systems of Indianapolis, Indiana, was best qualified to provide equipment and software.