R2012-183 APPROVING AN ADDENDUM TO A SYSTEMS AGREEMENT

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During the early stages of scope of work preparations, staff learned Tyler Technology's Incode Court Management Suite had the capability to perform back-office management of parking citations. Since it did not make economic sense to acquire duplicate software, a decision was made to seek integration of T2 Systems license plate recognition and citation issuing software products with Tyler Technology In-Code software for back-office citation management. In-Code has the additional advantage in that it is directly integrated into the City's financial management software, Munis. The decision to seek integration between T2 Systems and Tyler was complicated b the fact that T2 g Y Y P Y Systems and Tyler Technology did not have a business relationship, nor was either firm familiar with the other firm's products. After significant work by City staff and the technical staffs of both T2 Systems and Tyler Technology, agreement in concept was reached to integrate products from both vendors to work as one system. The addendum acquires three items: 1. Software programming services. 2. Purchase of the Incode Scheduling module. 3. Services for system configuration, import existing citation data and provide training. A more detailed description of the products and services has been provided by Tyler Technology and is attached to this memorandum. An annual license fee paid to Tyler Technology will keep the software upgraded and fully functional. The annual license fee for the second year is $7,375. Budget allocations for future annual license fees will be included in the Traffic & Parking Section budget of the Public Works Department. SCHEDULE: Programming and implementation will require about 4 to 6 weeks after Tyler is given notice to proceed. Work to install license plate recognition hardware a nd software should be completed and fully implemented before Thanksgiving Day, November 22, 2012. BUDGET IMPLICATIONS: Funds for the purpose of acquiring a LPR and parking citation management system was allocated in the Capital Improvement Fund. The source of revenue for this allocation was the remaining balance in the Parking System Fund when it was abolished in FY 2011-12. POTENTIAL OBJECTION: Changing Downtown parking regulations and improving the effectiveness of time zone enforcement will likely result in complaints from individuals until the new regulations become well known. In the longer term, uniformity of enforcement actions and increasing the availability of parking for visitors and customers in Downtown should be received favorably. INPUT FROM OTHER SOURCES: Input on the selection of equipment and software was sought and received from MIS technical staff, financial management staff and Public Works staff responsible for parking enforcement and management.