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r <br /> Public Works Memorandum <br /> NO. 2012-59 <br /> DATE: July 19, 2012 <br /> TO: Honorable Mayor McElroy and City Council <br /> FROM: Ryan P. McCrady, City Manager <br /> Richard G. Marley, P.E., Public Works Director <br /> SUBJECT: Annual Street Restoration (Mill and Overlay) Project, <br /> City Project 2012-08,Section No. 12-00208-00-FP <br /> SUMMARY RECOMMENDATION: <br /> It is recommended that the City Council approve the attached resolutions: <br /> 1. Resolution awarding the contract for the Annual Street Restoration(Mill and Overlay) <br /> Project, City Project 2012-08,to Dunn Company, A Division of Tyrolt, Inc., as the <br /> lowest, responsible bidder in the amount of$1,398,072.01, and that the Mayor be <br /> authorized to execute the contract and the City Clerk to attest. The resolution authorizes <br /> an expenditure of up to $1,440,000 to allow $41,927.99 for project contingencies. <br /> 2. Resolution appropriating an additional$40,000 in Motor Fuel Tax funds which is added <br /> to the$1,400,000 previously authorized for a total of$1,440,000 appropriated for the <br /> Annual Street Restoration project. <br /> PRIOR COUNCIL ACTION: <br /> May 212012- Council approved Resolution R2012-112 appropriating$1,400,000 of Motor Fuel <br /> Tax funds for the purpose of resurfacing streets and highways under the applicable provisions of <br /> the Illinois Highway Code. <br /> BACKGROUND: <br /> Streets Inspected Annually <br /> The Engineering Division inspects and rates approximately 1/2 of the City's streets on a yearly <br /> basis. The results of these inspections are input into a computer database which is used to <br /> project the future condition of the streets based on their current condition, historical condition, <br /> surface type(i.e. brick, concrete, asphalt, etc.), average daily traffic, and traffic type(i.e. trucks, <br /> cars, etc.). This data is then paired with available funding and is used as a basis to aid City <br /> Engineering in the preparation of the City's yearly street improvement program. Staff then <br /> determines what type of improvement would be appropriate for each street. <br /> Page I 1 <br />