R2012-116 ACCEPTING THE BID AND AUTHORIZING CONTRACT

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Project Description The 2012 Miscellaneous Storm and Sanitary Sewer Improvement Project will remove and replace damaged sanitary sewer segments as they are identified through televised inspections and routine maintenance. This project enables the City to perform rapid response work as sewer system problems arise and must be addressed quickly. Having unit bid prices in place for sewer repairs enables the City to move rapidly to address collapsed pipe or sink holes as they are located in the sewer system and before they turn into major public problems. This also reduces the number of emergency time and material repair contracts that must be brought before the City Council. If there are remaining funds near the end of the contract, work will include installing new manholes at various locations in the City to assist with ongoing maintenance work by providing better access for cleaning and inspection equipment The 2012 Miscellaneous Storm and Sanitary Sewer Improvement Project will repair storm and sanitary sewers under one contract. All the repair costs at each location will be separated between storm and sanitary improvements and will be paid for under the Sewer Fund (sanitary sewer work) or Capital Improvements Fund (storm sewer work). Public Letting Results The project specifications were prepared by the Public Works Department. The project was advertised Wednesday, April 18, 2012, and bids were opened on Thursday, May 10, 2012. The results for the letting are as follows: Compared to Engineer's Bidder Bid Price Est. Over/Under Entler Excavating Co., Inc. $530,564.00 (-11.90%) Barr and Robison Sewer& Excavating, Inc. $545,800.00 (-9.37%) Engineer's Estimate $602,200.00 ---- The 2012 Miscellaneous Storm and Sanitary Sewer Improvement Project had a competitive bid atmosphere and the City received favorable bid prices. The extra funds that were budgeted in the Capital Improvement Plan will be reallocated to other storm and sanitary infrastructure improvement projects or kept in reserve for emergency repairs not covered under this project. Entler Excavating Co., Inc. provided the lowest bid for the proposed work and successfully completed the 2011 Miscellaneous Storm and Sanitary Sewer Improvement Project, and many other projects of this type for the City. Staff recommends that the City Council approve a contract with Entler Excavating Co., Inc. to perform the 2012 Miscellaneous Storm and Sanitary Sewer Improvement Project. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Richard Marley, Public Works Director, Matthew Newell, City Engineer and Paul Caswell, Civil Engineer IL Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. Page 12