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payment for the plans equal to the amount of the cost of duplication. The payment from the <br /> bidder shall be made to the Consulting Engineer, which shall offset the cost of duplication; said <br /> amounts shall not be billed to the City. Alternately, the Consulting Engineer may arrange to have <br /> plans and specifications made available to prospective bidders through the services of a plan and <br /> specification duplication firm that offers plan distribution services provided that the firm obtains <br /> the same bidder information as required of the Consulting Engineer and that no cost for this <br /> service be billed to the City. <br /> 5. Respond to Questions from Bidders. Receive and respond to questions from prospective bidders <br /> during the bidding period. All responses shall be written and shall be provided to all plan holders <br /> as listed on the Plan Holder List. Questions received five(5)business days before the bid <br /> opening shall be answered. Questions received between four(4)and two(2)business days before <br /> the bid opening may be answered provided that a means exists to communicate the answer in <br /> writing to all the bidders. Questions received one(1)business day before or on the day of the bid <br /> opening shall not be answered. Answers to questions should be distributed to bidders by email, <br /> however if a bidder does not have email service the documents may be transmitted by fax. <br /> 6. Tabulate and Evaluate Bids Recommend Award. Prepare and provide to the City's <br /> Representative a bid tabulation which shall consist of a listing of all pay items in the contract <br /> documents,a listing of the Consulting Engineer's Opinion of Probable Costs,and a listing of the <br /> bids for each of the pay items submitted by each of the bidders. The Consulting Engineer shall <br /> tabulate the bids on an electronic spreadsheet form provided by the City's Representative. The <br /> Consulting Engineer shall assist the City's Representative in evaluating bids or proposals and in <br /> assembling and awarding contracts. The Consulting Engineer shall check the bidder's references <br /> and performance on prior projects. Based on the Consulting Engineer's evaluation of the bids <br /> and the qualifications of the bidders, the Consulting Engineer shall provide to the City's <br /> Representative a written recommendation for award of the contract to one of the bidders or <br /> recommend other action as may be appropriate. The final selection of the Construction Contractor <br /> is the sole responsibility of the City Council. <br /> 7. Completion Time. Complete the bidding phase and prepare and submit the recommendation to <br /> the City's Representative for the award of the Contract(s)within the time period set forth in <br /> Exhibit C,Project Timeline. <br /> E. CONSTRUCTION SURVEY AND LAYOUT PHASE. <br /> This Section Intentionally Left Blank <br /> F. CONSTRUCTION INSPECTION PHASE. <br /> This Section Intentionally Left Blank <br /> SECTION III. CITY'S RESPONSIBILITIES <br /> The City shall, <br /> A. FURNISH REQUIREMENTS AND LIMITATIONS. Provide all criteria and full information as <br /> to the City's requirements for the Project, including design objectives and constraints, space, capacity <br /> and performance requirements, flexibility and expandability, economic parameters and any budgetary <br />