R2012-88 APPROPRIATE FUNDS TO PURCHASE RIGHT OF WAY AND TEMPORARY CONSTRUCTION EASEMENTS

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Right of Way Acquisition Raising the new South Shores Bridge by 3 feet requires extensive reconstruction of the roadway approaches including raising and relocating a portion of the adjacent Sanitary District interceptor. The work requires 5 parcels of right of way and 4 temporary construction easements as described below and provided on the attached drawing: • Variable width of from five to fifteen feet of additional right of way on the south side of South Shores Drive, east of the bridge affecting 65 South Shores Drive. • Fifteen feet of additional right of way on the north side of South Shores Drive, east of the bridge affecting 54, 56, 60 and 62 South Shores Drive. • Four temporary construction easements for roadway and sanitary sewer work. One west of the bridge and four east of the bridge affecting 50, 54, and 60 South Shores Drive; and 1909 Shore Oak Drive. The right of way and easement purchase procedures for projects involving Federal funds are defined by the Illinois Department of Transportation to include appraisal of the affected properties followed by negotiations. Both appraisal services and negotiating services must utilize IDOT approved service providers. In early February, the City retained the services of James H. Webster & Associates, Ltd. to provide appraisal services and John R. Smith and Charles E. McDaniel to provide negotiation services. The appraisals recommended a minimum value of$38,200 for the purchase of the 5 right of way parcels and 5 temporary construction easements. IDOT requires the City to offer the appraised amount. To date, all of the property owners have been contacted and agreements have been reached with 5 of the 7 owners. The City's negotiators believe that the remaining property owners will settle at or near the appraised amount. It is requested that $41,000 be authorized to allow some flexibility in the price negotiations if necessary needed. Project Schedule The Local Agency Agreement for the construction project is planned to be brought to the City Council for approval on May 7, 2012. This agreement will allocate Federal funds for the project and authorize the City's matching funds. Currently, the project is scheduled for a bid opening by IDOT on June 15, 2012. The South Shores Drive bridge replacement project should begin in August, 2012, with completion in late summer of 2013. One reason for the late start this year is to assure that the current bridge work being conducted on Baltimore Avenue by the County is completed and that Baltimore is open to traffic before South Shores Drive is closed. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: Illinois Department of Transportation, Sanitary District of Decatur STAFF REFERENCE: Richard Marley, Public Works Director and Matthew Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. Page 12