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6. Completion Time. The Final Drawings and Specifications shall be completed, submitted and <br /> approved by the City's Representative within the time period set forth in Exhibit C,Project <br /> Timeline. <br /> D. BIDDING PHASE. <br /> The Consulting Engineer shall, after written authorization to proceed with the Bidding Phase: <br /> 1. Assist in Bidding. Assist the City's Representative in obtaining bids for each separate City <br /> contract for construction,materials,equipment and services for the Project. <br /> 2. Advise Regarding Contractors and Subcontractors. Consult with and advise the City's <br /> Representative as to the acceptability of subcontractors and other persons and organizations <br /> proposed by the City's Contractors,("Contractors"),for those portions of the work as to which <br /> such acceptability is required by the bidding documents. <br /> 3. Consult Regarding Substitutes. Consult with and advise the City's Representative as to the <br /> acceptability of substitute materials and equipment proposed by the Contractors when substitution <br /> prior to the award of contracts is allowed by the bidding documents. <br /> 4. Distribute Plans and Contract Documents to Bidders. Reproduce sufficient copies of the plans <br /> and contract documents and make them available to the City for distribution to all prospective <br /> bidders. The City shall create a Plan Holder List by recording the business name,contact person <br /> name,address,telephone number, fax number and email address of each of the bidders taking a <br /> set of plans and contract documents. Alternately,the Consulting Engineer may arrange to have <br /> plans and specifications made available to prospective bidders through the services of a plan and <br /> specification duplication firm that offers plan distribution services provided that the firm obtains <br /> the same bidder information required by the City and that no cost for this service be billed to the <br /> City. <br /> 5. Respond to Questions from Bidders. Receive and respond to questions from prospective bidders <br /> during the bidding period. All responses shall be written and shall be provided to all plan holders <br /> as listed on the Plan Holder List. Questions received five(5)business days before the bid <br /> opening shall be answered. Questions received between four(4)and two(2)business days before <br /> the bid opening may be answered provided that a means exists to communicate the answer in <br /> writing to all the bidders. Questions received one(1)business day before or on the day of the bid <br /> opening shall not be answered.Answers to questions should be distributed to bidders by email, <br /> however if a bidder does not have email service the documents may be transmitted by fax. <br /> 6. Tabulate and Evaluate Bids,Recommend Award. City's <br /> City'sbids fer-eaeh ef the pay items submWed by eaeb ef the biddefs. The Gensulfing Engineer-shall <br /> tabulate the bids en an eleetFenie spreadsheet fefm pfevided by the .The <br /> Consulting Engineer shall assist the City's Representative in evaluating bids or proposals and in <br /> assembling and awarding een4aets. The Consulting Engineer shall check the bidder's references <br /> and performance on prior projects. Based on the Consulting Engineer's evaluation of the bids <br /> and the qualifications of the bidders,the Consulting Engineer shall provide to the City's <br /> Representative a written recommendation for award of the contract to one of the bidders or <br /> recommend other action as may be appropriate.'T'i'e final se'ee fien of the Ge"stfue`ien Gent " to <br />