R2012-55 APPROPRIATING FUNDS FOR AGREEMENT WITH STATE

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On June 20, 2011, the City Council approved a$166,372 agreement with Homer L. Chastain &Associates, LLP for the preliminary(Phase I) design of the Franklin Street corridor portion of the City's Downtown Streetscape and Open Space Enhancement project. The ITEP grant is paying for 80%of the preliminary design costs. The preliminary engineering services agreement primarily covers the following work items: 1. Provide a topographical survey for the Franklin Street corridor. 2. Complete an environmental review of the corridor. 3. Prepare preliminary plans and estimates for the project. The preliminary design portion of the Franklin Street design is now at a point to begin the final design with the goal of a fall 2012 construction contract. Final Design (Phase II) Professional Engineering Services As with the preliminary design, the final design work on the Franklin Street corridor will utilize a portion of the funds granted to the City through the ITEP program which is overseen by IDOT. IDOT procedures require an initial, or preliminary, design be conducted that will establish the final design parameters to be followed by the final design which will complete the final plans and specifications for bidding purposes. The final design amendment proposed herein includes the following work items: 1. Investigate for sub-sidewalk vaults. 2. Review utilities within the project limits. 3. Prepare construction plans, project specifications and estimate of probable construction cost. 4. Coordinate with sub-consultants for landscaping and lighting/electrical design. 5. Provide bidding assistance. Anticipated Project Schedule Construction has resumed on the Water Street corridor and has begun on the Main Street corridor as warmer temperatures begin to prevail. Water Street and the Merchant and Prairie Street portions of the Main Street corridor are to be completed prior to the Decatur Celebration. The overall Main Street corridor project is to be completed by June of 2013. The design of the Central Park phase of the streetscape project is beginning. It is anticipated that Central Park improvements and Franklin Street Streetscape work will begin late this year and continue into 2013. The Franklin Street project will be utilizing the ITEP grant and is under the control of IDOT. POTENTIAL OBJECTION: There are no known objections to this resolution. INPUT FROM OTHER SOURCES: Development Services Department STAFF REFERENCE: Richard Marley, Public Works Director and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. Page 12