R2011-198 AUTHORIZING AMENDMENT TO SUPPLEMENTAL AGREEMENT

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Public Works Memorandum NO. 2011-84 DATE: December 12, 2011 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Director of Public Works SUBJECT: Amendment#1 to IDOT Agreement for Brush College Road Study SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest an Amendment to the Local Agency/ State Agreement with the Illinois Department of Transportation(IDOT)to fund the preliminary engineering work for the Brush College Subway Improvement at a cost not to exceed $1,426,000. The agreement amendment provides for 100%payment for the engineering costs up to $1,426,000. Ninety percent will be paid to the City upon approval of the Agreement and the balance upon receiving the final invoice from URS. PRIOR COUNCIL ACTION • July 6, 2010—The City Council approved resolution R2010-140, authorizing Agreement with URS Corporation for Engineering Design Services for the Brush College Road Underpass (Subway) Study(CP 09-33). • May 16, 2011 —The City Council met in Study Session to hear a report of the progress of the Brush College Road Study. • November 7, 2011 —The City Council approved resolution R2011-175 authorizing Change Order#1 to the Agreement with URS Corporation to add the intersections of William Street /Brush College Road and Faries Parkway/ Brush College Road to the preliminary design of the Brush College Road study. • November 21, 2011 —The City Council approved resolution R-2011-178 authorizing a preliminary engineering agreement with the Norfolk Southern Railway Company. BACKGROUND: In October, 2010 the City received a$1.5 million grant through the Illinois Jobs Now program, as part of the Illinois Capital Bill, for the preliminary engineering of a remedy to traffic concerns at the Brush College Road underpass at the Norfolk Southern rail yard. At that time the City entered into a Local Agency/ State Agreement with the Illinois Department of Transportation (IDOT)to fund the preliminary engineering work. The original agreement amount was for a cost not to exceed $811,000; the original contract amount with the City's chosen consultant URS. Page I 1