R2011-105 ACCEPTING THE BID AND AUTHORIZING CONTRACT

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Public Works Memorandum NO. 2011-45 DATE: June 27, 2011 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Director of Public Works SUBJECT: Annual Mill and Overlay Project, City Project 11-08, Section No. 11-00108-00-FP SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached resolution awarding the contract for the Annual Mill and Overlay Project, City Project 2011-08,to Dunn Company, A Division of Tyrolt, Inc., as the lowest, responsible bidder in the amount of$1,677,165.49, and that the Mayor be authorized to execute the contract and the City Clerk to attest. The resolution authorizes an expenditure of up to $1,710,000 to allow $32,834 for project contingencies. PRIOR COUNCIL ACTION: May 2, 2011 - Council approved Resolution R2011-60 appropriating $1,718,000 of Motor Fuel Tax funds for the purpose of resurfacing streets and highways under the applicable provisions of the Illinois Highway Code. BACKGROUND: Streets Inspected Annually Typically the Engineering Division inspects and rates approximately 1/2 of the City's streets on a yearly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on their current condition, historical condition, surface type (i.e. brick, concrete, asphalt, etc.), average daily traffic, and traffic type(i.e. trucks, cars, etc.). This data is then paired with available funding and is used as a basis to aid City Engineering in the preparation of the City's yearly street improvement program. Staff then determines which streets need to have the surface overlaid or be totally reconstructed. Project Description This year's Mill and Overlay Project is focused on restoring the pavement on major streets in the City. This work involves milling off portion of the surface and overlaying the milled surface with new asphalt. This year's program will work on approximately 1.34 centerline miles of streets in the City. The following streets are included in this year's project: Page 11