R2011-97 APPROVING EXPENDITURE - Laserfiche WebLink

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Public Works Memorandum No. 2011 - 44 DATE: June 13, 2011 TO: Honorable Mayor McElroy and City Council Members FROM: Ryan P. McCrady, City Manager Richard G. Marley, Public Works Director SUBJECT: 1994 Pierce Lance Tower Unit Engine Overhaul SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached resolution approving an estimate of $15,340.62 to Clark Power Services, Inc. for the Decatur Fire Department's 1994 Pierce Lance Tower Unit engine overhaul. It is also recommended that a 15% contingency authorization be granted to the Public Works Director to pay material and labor costs to repair unknown wear or damage discovered as part of the overhaul. PRIOR COUNCIL ACTION: No prior Council action has been taken for the tower unit engine overhaul. BACKGROUND: The engine on the Fire Department's 100' ladder truck, Unit 371, needs overhauled. It has oil leaking out of the air boxes. This is because the piston rings are worn out or broken. There are two (2)vendors in Illinois that have given estimates. The estimate received from Clark Power Services, Inc. is $15,340.62 and the estimate from Central Illinois Trucks, Inc. is $16,248.24. The lowest cost estimate for the engine overhaul was provided by Clark Power Services, Inc. of Pontoon Beach, Illinois. They are ready to start on the overhaul as soon as we deliver the truck to them The recommended award of the contract to Clark Power Services is based on their lower initial quote. Neither Central Illinois Trucks of Bloomington, nor Clark Power Services of Pontoon Beach, inspected the engine prior to providing an overhaul price quote. Due to the nature of an overhaul, neither firm can provide a firm estimate of cost until the engine is torn down and the full extent of wear is known. Depending upon the engine condition, more parts may have to be replaced driving up the cost for materials and labor. To address this possibility, it is recommended that a 15% contingency authorization be granted to the Public Works Director to pay material and labor costs to repair unknown wear or damage discovered as part of the overhaul. Estimated time for the overhaul is two (2) weeks. The warranty available for this engine overhaul is for one(1)year on parts and labor.