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5. Conferences and Meetings_The Professional Service Provider shall attend meetings with the <br /> Contractor, such as pre-construction conferences, progress meetings,job conferences, and other <br /> project-related meetings, and prepare and circulate copies of the minutes thereof to the City's <br /> Representative. <br /> 6. Documentation. The Professional Service Provider shall prepare all documentation required by <br /> the scope of services and shall include the following: <br /> a. Prepare Inspector's Daily Reports and Quantity Book. <br /> b. Maintain, at the job site, orderly files for correspondence, reports of job conferences, Shop <br /> Drawings and samples,reproductions of original Contract Documents, including all <br /> Addenda, Change Orders,Field Orders,additional Drawings issued subsequent to the <br /> execution of the Contract,the Professional Service Provider's clarifications and <br /> interpretations of the Contract Documents, progress reports,and other Project-related <br /> documents. <br /> C. Keep a diary or log book, recording the Contractor's hours on the job site,weather conditions, <br /> data relative to questions of Change Orders,or changed conditions, list of job site visitors, <br /> daily activities,decisions, observations in general, and specific observations in more detail,as <br /> in the case of observing test procedures and send copies to the City's Representative. <br /> d. Take multiple photographs of the Work and keep a log and file of the photos. The <br /> photographs shall be provided to the City's Representative upon demand and at project <br /> closeout. <br /> e. Record names,addresses and telephone numbers of all the Contractors, Subcontractors, and <br /> major suppliers of materials and equipment. <br /> 7. Reports. The Professional Service Provider shall, <br /> a. Furnish the City's Representative periodic reports,as required,on progress of the Work and <br /> of the Contractor's compliance with the progress schedule and schedule of Shop Drawings <br /> and sample submittals. <br /> b. Consult with the City's Representative, in advance of scheduled major tests, inspections,or <br /> start of important phases of the Work. <br /> C. Draft proposed Change Orders and obtaining back-up material from the Contractor, and make <br /> recommendations to the City's Representative regarding Change Orders and Field Orders. <br /> d. Report immediately to the City's Representative upon the occurrence of any accident. <br /> 8. Contract Interpretation: Review of Quality of Work. The Professional Service Provider shall: <br /> a. Issue all instructions of the City's Representative to the Contractor(s). <br /> b. Issue necessary interpretations and clarifications of the Contract Documents and in <br /> connection therewith prepare change orders as required, subject to the City's Representative's <br /> approval. <br /> C. Have authority,as a representative of the City,to require special inspection or testing of the <br /> work. <br /> d. Act as initial interpreter of the requirements of the Contract Documents and judge of the <br /> acceptability of the work there under and make decisions on all claims of the Contractor(s) <br />