R2011-03 AUTHORIZING AN AGREEMENT WITH BAINBRIDGE, GEE, MILANSKI AND ASSOCIATES, INC.

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� , � •. . PUBLIC WORKS MEMORANDUM NO. 2011-07 DATE: Januar3� 10,2011 TO: Honorable Mayor McElroy and City Council Members FROM: Rvan P. McCrady, City Manager Richard G. Marley, P.E., Public Works Director SUBJECT: Agreement with Bainbridge, Gee, Milanski, and Associates, Inc (BGM) to Complete the Critical Sewers Facility Plan, City Project 2011-03 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign, and the City Clerk to attest, a Professional Engineering Services Agreement between the City of Decatur and Bainbridge, Gee, Milanski, and Associates, Inc. (BGM)to complete a Critical Sewers Facility Plan for a fee not to exceed $116,249.59. A current Facility Plan is required by the Illinois- EPA as a pre-curser to receiving a low interest loan. PRIOR COUNCIL ACTION: • October 6,2008—The City Council approved resolution R2008-160 authorizing Bainbridge, Gee, Milanski & Associations (BGM) to prepare a master plan for the sanitary sewer system. • October 26,2009—The City Council received Council Memorandum 2009-102 that provided an update to the work being done on the Sanitary and Stormwater Master Plans. • June 3,2010—The City Council received Council Memorandum 2010-31 that provided an update on when the Stormwater Master Plan Funding Supplement, Sanitary Sewer Master Plan and Water Main Tapping Fee Update would be presented to council. • November 1,2010—The City Council met in Study Session to discuss the Big Four Projects; Water Infrastructure, Sanitary Sewer Infrastructure, Stormwater Infrastructure and the Police Department Space Needs. The Sanitary Sewer Master Plan discusses the need for rehabilitation of the City's Large Diameter Critical Sewers. BACKGROUND: The City's large diameter critical sewers are City owned trunk sewers that range in diameter from 3 to 7 feet, and serve large areas of the City. There are 5 Critical Sewers that are owned and operated by the City: 7th Ward Sewer, McKinley Avenue Sewer, Union Street Sewer, Lake Shore Drive Sewer, and Broadway Sewer. Failure of the critical sewers would have dire consequences for the City such as loss of service for a large number of customers, pollution of the land and our drinking supply, very high repair costs and possibly significant private property damage. Page � 1