R2011-03 AUTHORIZING AN AGREEMENT WITH BAINBRIDGE, GEE, MILANSKI AND ASSOCIATES, INC.

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� f ` The Critical Sewer Facility Plan will allow the Cit��to appl�- for the Illinois Environmental Protection A�ency (IEPA) loan program. The facility plan will be written to follov��US-EPA"s guide lines for state-administered loan programs. The Facility Plan includes an engineering study of the rehabilitation costs and options, environmental review and a public comment period. The 2011 IEPA loan program is forecasted to have an interest rate of 2.5% for a 20 year loan. The Critical Sewer Facility Plan will include 4 of the � critical sewers. The critical sewers that will be included in the plan are the Lake Shore Drive Sewer, 7th Ward Sewer, McKinley Avenue Sewer and Union Street Sewer. The Broadway Sewer was rehabilitated within the last 25 years and will not be included. The Broadway Sewer Rehabilitation received an IEPA loan and is forecasted to be retired in 2013. The Critical Sewer Facility Plan will allow the City to apply for IEPA loans within a period of five years after approval of the plan. The Facility Plan is anticipated to take up to a year for the IEPA to review. The rehabilitation of the four critical sewers does not have to be completed at one time or with one project loan, the IEPA allows for multiple loans with one approved Facility Plan. The engineering design costs for construction plans and specifications are also loan eligible. If funding is available, the first proposed project would be the design and rehabilitation of the Lake Shore Drive Sewer. The Facility Plan can be updated and resubmitted to the IEPA if the projects are not completed within the five years. POTENTIAL OBJECTION: None INPUT FROM OTHER SOURCES: Bainbridge, Gee, Milanski, and Associates, Inc. STAFF REFERENCE: Richard Marley, Public Works Director and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: The proposed engineering services agreement with Bainbridge, Gee, Milanski, and Associates, Inc. is for a cost not to exceed $116,249.59. Funding will come from the Sewer Fund and the 2010-2011 Capital Improvement Plan will be adjusted to include the cost of this agreement. The Critical Sewer Facility Plan should be completed by September, 2011. Staffing Impact: Staff time is allocated to oversee the writing of the facility plan. This memorandum was prepared by Paul Caswell, P.E Civil Engineer I and Reviewed by Matthew C. Newell, P.E., City Engineer. Attach: 3 cc: Dick Borders, Municipal Services Manager Dan Mendenall, Streets & Sewers Supervisor Bainbridge, Gee, Milanski, and Associates, Inc. Page � 2