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. , The City reserves the right to request additional information as necessary before processing reimbursement <br /> . requests.. <br /> B. Reimbursement <br /> Reimbursements to NWRAPS will be made upon receipt by way of Pay Requests and all supporting <br /> documentation. Supporting documentation shall include invoices or receipts for payment, income and expenses <br /> statements, financial statements, cancelled checks, and audit reports. NWRAPS shall submit pay requests to the <br /> City once per month. <br /> The City of Decatur will pay to NWRAPS funds available under this contract based upon information submitted by <br /> NWRAPS and consistent with the approved budget as long as the expenses were incurred after the Notice to <br /> Proceed was issued. Payments will be made for eligible expenses actually incurred by NWRAPS, and not to <br /> exceed actual cash requirements. In addition, the City reserves the right to reduce funds available under this <br /> contract for costs incurred by the City on behalf of NWRAPS, as long as NWRAPS is given sufficient notification <br /> of and explanation for this action. Reimbursements will only be processed if NWRAPS is current with submissions <br /> of monthly reports. <br /> C. Monitoring <br /> The City shall continue to monitor NWRAPS's compliance with the terms stated in Section IV.E. of this <br /> Agreement. <br /> III. ADMINISTRATIVE REQUIREMENTS <br /> A. Financial Management <br /> 1. NWRAPS shall maintain a proper accounting system as approved by HUD for HOME funds, as set <br /> forth in OMB Circular A-122 and certain provisions of 24 CFR Part 84. A separate account shall be established <br /> especially for the HOME Program funds. NWRAPS agrees to adhere to generally accepted accounting principles <br /> and procedures, utilize adequate internal controls, and maintain necessary source documentation for all costs <br /> incurred. NWRAPS agrees to identify any program income as a result of this activity. NWRAPS will return any <br /> program income if generated by this activity. <br /> 2. NWRAPS shall comply with the requirements of OMB Circular A-133 regarding audit requirements for <br /> non-profit organizations. If NWRAPS expends less than $300,000 a year in federal awards and is therefore not <br /> required to prepare an audit for that year, records must be available for review or audit by appropriate officials of <br /> HUD, the City, and the General Accounting Office. <br /> 3. Proper accounting shall be verified by an annual Financial Statement by an independent, qualified <br /> certified public accountant and submitted to the City within three months after the end of NWRAPS's fiscal year, <br /> or, if required, a Certified Audit conducted by an independent, qualified certified public accountant and submitted <br /> to the City within 6 months after the end of NWRAPS's fiscal year. Any deficiencies noted in the financial report or <br /> audit must be fully cleared by NWRAPS within 30 days after receipt by the City. Failure of NWRAPS to comply <br /> with the above accounting requirements, without City approval, will constitute a violation of this contract and may <br /> result in the withholding of future payments or future awarding of funds. <br /> B. Record-Keeping <br /> NWRAPS shall maintain records on all activities conducted using HOME program funds. Such records shall <br /> provide a full description of each activity undertaken; demonstrate project eligibility and approval, all project <br /> closeout requirements, financial and payout documentation, and such other information as deemed necessary. <br /> Records shall be maintained for at least five years after final project closeout. <br /> All records with respect to any matters covered by this agreement shall be made available to the City, grantor <br /> agency, their designees or the Federal Government, at any time during normal business hours, as often as the <br /> City or grantor agency deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. <br /> NWRAPS agrees to comply with all administrative requirements (24 CFR 92.505). <br /> IV. PROJECT REQUIREMENTS <br /> A. Project CloseouUFinal Reporting and Payment <br /> NWRAPS shall collect and report performance data as required by the Department of Housing and Urban <br /> Development and shall submit all documentation compiled at the end of project closeout. This includes but is not <br />