R2010-119 FOR BRUSH COLLEGE ROAD PAVEMENT

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�; s . Public Works Memorandum NO. 2010-27 DATE: June 1, 2010 TO: Honorable Mayor McElroy and City Council FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Director of Public Works SUBJECT: Brush College Road Pavement, City Project 2009-26, Section No. 09-00926-00-RS SUMMARY RECOMMENDATION: It is recommended by staff that the City Council approve the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest to the following items related to repairing the damaged pavement sections on Brush College Road between Illinois Route 105 (William Street) and Faries Parkway: 1. Resolution awarding the contract for Brush College Road Pavement, City Project 09-26, to Otto Baum Company, Inc., as the lowest, responsible bidder in the amount of $563,851. 2. Appropriation of$545,000 in Motor Fuel Tax (MFT) funds to pay project costs, which includes, $75,000 in additional City MFT funds and $470,000 in Emergency Repair Program(ERP) funds that will be paid to the City and deposited into the MFT Fund to pay for the project. This funding is in addition to $50,000 previously approved by the City Council for a total of$125,000 in City MFT funds and $470,000 in State ERP funds allocated to the project. The City MFT funds include$93,851 for the City's portion of project costs and $31,149 for contingencies. PRIOR COUNCIL ACTION: September 21, 2009 - Council approved Resolution R2009-183 appropriating $50,000 in Motor Fuel Tax funds for the Construction of Brush College Road Pavement. This work involves concrete pavement patching with some curb and gutter work along with storm drainage improvements. September 21, 2009 - Council approved Resolution R2009-184 authorizing a Supplemental Agreement with the State of Illinois for the Construction of Brush College Road Pavement. The Agreement provided $470,000 in Emergency Repair Program funds toward concrete pavement patching work to be completed on Brush College Road. Page � 1