R2010-79 AUTHORIZING AN AGREEMENT FOR ADA ELIGIBILITY DETERMINATION SERVICES

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2. Easter Seals shall use information gathered from various sources to determine the applicant's eligibility for ADA paratransit services: • the information supplied on the application; • the additional information gathered during the evaluation interview; • any medical information supplied by the applicant's doctor, included with the , application; • when necessary, the answers to follow-up questions addressed to the applicant's doctor; • if the functional mobility assessment is used, the detailed observations of the evaluator of the applicant's physical and cognitive functioning; and • any other information gathered before, during, or after the interview and functional mobility assessment that pertains to the applicant's eligibility. Then, using reasoned judgment and adhering strictly to the specific eligibility standards developed for the Decatur area, Easter Seals will determine if the applicant is eligible for ADA paratransit services and, if eligible, ascertain the appropriate category of eligibility: unconditional, conditional, or temporary. 3. Easter Seals shall process each eligibility determination and submit that determination as a recommendation to the City. a. Easter Seals shall prepare accurate and thorough documentation of its reasons for making each eligibility determination, including the reasons for determining the category of eligibility. Effective documentation may require the use of audio and video recordings in some cases. b. Easter Seals shall submit its eligibility determination for each applicant to the City as a recommendation. The City shall be responsible for making the final decision on each application, and communicating that decision to the applicant. Easter Seals shall submit its recommendation to the City no later than 15 calendar days after it completes an eligibility evaluation. 4. Easter Seals shall prepare monthly statistical reports and billing statements, and an annual suminary report of all activities related to this contract. a. Monthly reports shall be submitted no later than the 15th day of the following month. The monthly report shall indicate the following: • The number of applications received. • The number of eligibility evaluations scheduled. • The number of eligibility evaluations completed, with applicants' names and dates of evaluations. • 1' in of the determinations made/com leted durin the month se arated into A ist g p g , p eligibility categories. 7.