R2010-34 AUTHORIZING PURCHASE - Laserfiche WebLink

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DECATUR POLICE DEPARTMENT MEM NDUM 0-07 TO: Ryan McCrady, City Manager �� Jerry Bauer, Asst. City Manager � FROM: James A. Anderson, Chief of Polic James R. Chervinko, Deputy Chief olic � _��' SUBJECT: Equipment Purchase with reimbursement f'rom the Weed and Seed grant(Year III) and the Project Safe Neighborhood grant Quote#1 $29,304.00 (three new systems) Quote#2 $15,613.00 (upgrades for four current systems and maintenance for all seven systems) SUMMARY RECOMMENDATION: The Decatur Police Department has received two grants for additional video surveillance systems in our neighborhoods. According to both grants, all personnel costs and equipment purchases are on a reimbursement basis. The surveillance systems will be purchased using the Police Department Small Capital Line Item and then the City will be reimbursed by the Department of Justice. For the last couple of years,video surveillance systems were purchased in the same manner. Quote #1 - The Department of Justice has approved the purchase of one video camera surveillance system costing $8,998.00 for the Weed and Seed grant. It will be placed in strategic location in the Weed and Seed site. The Department of Justice has approved the purc6ase of two video camera surveillance systems costing $8,998.00 each for the Project Safe Neighborhoods grant. They will be placed in strategic locations outside the Weed and Seed site. Quote#2- The Department of Justice has approved the ROV disconnects, software upgrades, and conversions for the four existiog Surveillance Systems. A maintenance agreement for the current foar surveillance systems and the three new systems are also included in the second bid costing $15,613.00. BACKGROUND: With the acquisition of the Weed and Seed Grant (Year III) and the Project Safe Neighborhoods grant, the Decatur Police Department seeks to use the grant funds in accordance with the rules and regulations set by the Department of Justice. The Decatur Police Department continues to work in cooperation with the U.S. Attorney's Office on both grants. The Weed and Seed grant authorizes $23,500.00 for police equipment, including a video surveillance system and related costs. The Project Safe Neighborhoods grant authorizes $30,000.00 for two video surveillance systems and related costs. The current four cameras were purchased from Paragon Development Systems (PDS). We are currently using PDS hardware and software on the four camera systems; however, we have had difficulty with PDS on the installation and maintenance of the current four systems.