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f � <br /> DEPARTMENT OF WATER MANAGEMENT <br /> Memorandum No. 2009-25 <br /> November 17, 2009 <br /> TO: Honorable Mayor Michael T. McElroy and City Council <br /> FROM: Ryan P. McCrady, City Manager F" <br /> Keith D. Alexander, Director of Water Management � <br /> SUBJECT: Lake Decatur Basin 6 Dredging Bid Specifications Preparation and <br /> Construction Related Services Agreement <br /> SUMMARY RECOMMENDATION: <br /> Council adopt the attached Resolution authorizing a Professional Services Agreement with H. L. <br /> Chastain & Associates for Lake Decatur Basin 6 Dredging Bid Specifications Preparation at a <br /> cost not to exceed $148,680. <br /> BACKGROUND: <br /> On October 19 Council informally agreed to obtain contactor bids to dredge Lake Decatur Basin <br /> 6. The next step in that process is to prepare detailed bid plans and specifications. Since <br /> Chastain is the engineering firm that has been working with the City on the current dredging <br /> project, it is practical and cost effective to award this agreement to them, which includes the <br /> following services: <br /> ✓ Prepare all bid plans and specifications. <br /> ✓ Assist the City with the bidding process and bid evaluations. <br /> ✓ Perform monthly in-lake surveys of contractor progress and prepare monthly contractor <br /> pay estimates based on the surveys. <br /> ✓ Perform project close out services including record drawing preparation. <br /> POTENTIAL OBJECTION: None foreseen. <br /> INPUT FROM OTHER SOURCES: None. <br /> STAFF REFERENCE: <br /> Keith D. Alexander, Director of Water Management, 424-2863 or kalexander@decaturil.gov <br /> BUDGET IMPLICATIONS: <br /> Funds for the agreement are included in this fiscal year's Lake Capital Budget. Per the 2001 <br /> Raw Water Agreement between the City and the Archer Daniels Midland Company, ADM <br /> annually reimburses the City for approximately 50% of dredging related expenses. <br /> TENTATIVE PROJECT SCHEDULE: <br /> Advertise for bids—January 6, 2010 <br /> Open bids—February 8, 2010 <br /> Council review/award bid—February 16 or March 1, 2010 <br /> Notify successful bidder to proceed - the day after Council bid award <br /> cc: Gregg Foltz, H. L. Chastain&Associates <br /> Randy Kampfe and Bryan Mikeworth, ADM <br /> Randy Miller, Water Services Manager <br />