R2009-203 ACCEPTING THE BID AND AUTHORIZING CONTRACT

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. � ' ., . Public Works Memorandum NO. 2009-100 DATE: October 9, 2009 TO: Honorable Mayor McElroy and City C uncil . � FROM. Ryan P. McCrady, City Manager 1'` Richard G. Marley, P.E., Director of Public Works � � Keith D. Alexander, Director of Water Management � SUBJECT: Project Award Pending IEPA Approval for the Construction of the South Elevated Water Storage Tank, Booster Pump Station, and the Water Distribution Main from the SWTP to the Elevated Tanks City Projects 06-17 and 03-23 SUMMARY RECOMMENDATION: Staffrecommends that the City Council approve, that the Mayor be authorized to execute the contract, and the City Clerk to attest to the attached resolutions: 1. Resolution awarding the contract for the 1,000,000 Gallon Composite Water Tank and Booster Pumping Station Project, City Project 06-17, to Landmark Structures I, LP., as the lowest, responsible bidder in the amount of$2,588,000, 2. Resolution awarding the contract for the M L King Water Main Project, City Project 03-23,to Atlas Excavating, Inc., as the lowest, responsible bidder in the amount of$5,758,139.75. PRIOR COUNCIL ACTION: Apri12, Z001 —to December 15, 2008 Council took eight actions on this project. Please refer to Appendix A for a description of prior actions. July 6, 2009 - Council approved Resolutions R2009-109 and R2009-110, which authorized agreements with BGM to provide construction engineering and resident inspection services for construction of the South Elevated Water Storage Tank, Booster Pump Station, and the Water Distribution Main from the South Water Treatment Plant (SWTP)to the City's elevated water tanks on East Garfield Avenue and West Division Street. The agreements were for a total of$700,000. Council was informed that the City was applying for a low interest loan through the IEPA to cover this work and that the work may be eligible for American Reinvestment and Recovery Act (ARRA) funds to cover a portion of the work. October 5, 2009—Council approved Ordinance Number 2009-71 authorizing the City of Decatur to borrow up to $15 million from the Public Water Supply Loan Program. The proposed loan covers engineering and construction costs associated with the construction of the South Elevated Water Storage Tank, Booster Pump Station, and the Water Distribution Main from the South Water Treatment Plant (SWTP)to the City's elevated water tanks on East Garfield and West Division. Page � 1