R2009-184 AUTHORIZING SUPPLEMENTAL AGREEMENTS

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: , Public Works Memorandum NO. 2009-91 DATE: September 14, 2009 TO: Honorable Mayor McElroy and City Council Members , FROM: Ryan P. McCrady, City Manager Richard G. Marley, P.E., Director of Public Works � SUBJECT: Brush College Road Project City Project 09-26, Section 09-00926-00-RS SUMMARY RECOMMENDATION: It is recommended that City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest to the following items related to utilizing State of Illinois, Emergency Repair Program(ERP) funding to replace failed joints and damaged pavement sections in the concrete pavement on Brush College Road between Faries Parkway and Illinois Route 105 (William Street): 1. An agreement with the State of Illinois to utilize $470,000 in ERP funding to improve the pavement on Brush College Road, and; 2. Appropriation of$50,000 in Motor Fuel Tax (MFT) funds to pay estimated project costs in excess of the $470,000 in funds allotted by the State for the work. PRIOR COUNCIL ACTION: At various times over the past years the City Council has expressed an interest in improving the pavement on the City's portion of Brush College Road. To date, funding has not been allocated to this effort. BACKGROUND: Emergency Repair Program The Mini Capital Bill (also known as the Jump Start Program) was recently signed into State law as Public Act 96-004 by Governor Pat Quinn. As part of that bill, Senator Kyle McCarter and Representative Bob Flider allocated $270,000 and $200,000 respectively for a total of$470,000 for the improvement of Brush College Road between Faries Parkway and Illinois Route 105 (William Street). The City was informed of this funding allocation on September 3, 2009. Proposed Project The City originally proposed to perform concrete pavement patching and a 2" asphalt overlay on Brush College Road between Faries Parkway and Illinois Route 105. To perform all the work,the estimated project cost is $780,000, with the estimated cost of the overlay portion of the work approaching $300,000. No matching funds are required to use ERP funding; however, all project costs in excess of the allocated $470,000 are paid by the City. With limited unobligated funds available in the current budget year's Capital Improvement Plan, staffproposes to complete only the pavement patching work under the ERP project with an estimated project cost of$520,000. The remainder of the work, consisting of asphalt resurfacing can be performed in a future budget Page � 1