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� � <br /> � PUBLIC WORKS MEMORANDUM <br /> NO. 2009—87 <br /> DATE: September 1, 2009 <br /> TO: Honorable Mayor McElroy and City C ncil Members <br /> FROM: Ryan P. McCrady, City Manager � <br /> Richard G. Marley, P.E., Public Works Director ��'7��' <br /> . � <br /> SUBJECT. Fleet Management Computer Equipment Purchase Approval <br /> SUMMARY RECOMMENDATION: <br /> Staffrecommends Council approval of the attached resolution authorizing the expenditure of <br /> $17,278.73 to purchase computer equipment for the Fleet Management Section of the Public <br /> Works Department. The computer equipment is needed for the implementation of Faster Fleet <br /> Management Software. <br /> BACKGROUND: <br /> Prior Council Action <br /> • March 28, 2009. City Council met in study session to review the Public Works <br /> Department proposed budget and was briefed about the need to replace the existing fleet <br /> management software. <br /> • Apri16, 2009. City Council approved the FY 2009-10 Public Works Department budget <br /> which included funds to purchase fleet management software and related computer <br /> equipment. <br /> • August 3, 2009. City Council approved the expenditure of$78,365 for the purchase of <br /> Faster fleet management software by CCG Systems. There has been no other Council <br /> action related to this recommendation. <br /> Background• <br /> City Council recently approved the purchase of Faster fleet management software. The Council <br /> Memorandum explaining the purchase indicated that it would also be necessary to purchase <br /> computer equipment for the Fleet Management Section at an estimated cost of$23,800. (That <br /> memorandum is attached for reference.) The resolution approved by Council authorized the <br /> purchase of the software, but did not include authorization to purchase the needed computer <br /> equipment. This memorandum transmits a resolution authorizing the purchase of computer <br /> equipment for the Fleet Management Section of the Public Works Department. <br /> In the intervening time, Management Information System staff has obtained price quotes for <br /> equipment purchase. The actual cost of the equipment will be $17,278.73 which is less than <br /> originally estimated. The details of the equipment purchase are presented below in Table 1. <br /> Page � 1 <br />