R2009-168 ACCEPTING PROPOSAL AND AUTHORIZING AGREEMENT

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� R. A. Doran &Associates Police Training and Management Consultants P 0 Box 1464 Arlington Heights, IL 60006 847/303-9492 FAX 847/303-0993 Decatur Police Department 333 S. Franklin Street Decatur, Illinois 62523 Attn: MPO R. Betzer August 11, 2009 Proposal To Conduct A Comprehensive Physical and Procedural Audit of the Evidence and Property Control System Decatur, Illinois Police Department The work plan and methods presented in this proposal are intended to provide the Decatur, Illinois Police Department with a comprehensive physical and procedural audit of the evidence and property documented as in Department custody. We have extensive knowledge of Illinois statutes, case law and regulations governing the collection, storage and disposal of property and evidence. Mr. Doran has presented numerous training classes on evidence management throughout Illinois over the past twenty years. Fifteen (15) of the forty one (41) comprehensive physical and procedural evidence audits he has conducted have been for Illinois law enforcement agencies. These include prior comprehensive evidence audits of the Decatur Police Department in 1990 and 1995. Physical Audit The audit approaches to be used include: Stored Items and Completed Property Transactions. ', • Stored Items: includes a statistically reliable random selection of property items and II corresponding paperwork. The stored item and information entries will be used to track backward in the system. Stored items selected for audit will be tested for proper packaging, proper package seals, adequacy of item description on the evidence and property inventory, proper classification for storage, storage contamination and potential for near-term disposal. This audit approach also tests for adherence to the Police Departments adopted evidence and property control procedures. Property and evidence with significant monetary or economic value; currency, jewelry, firearms, narcotics and dangerous drugs, and sensitive cases will be audited separately through a more comprehensive random sample. • Completed Property Transactions: a random selection of closed property cases will be identified and the complete property control process will be tracked—from receipt of a property item by the original investigating officer—to the disposal of the property and forms or notations of disposal on the appropriate document(s).