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' Comprehensive Physical and Procedural Audit of the Evidence and Property Control System <br /> 2. Interviews with Decatur Police Department personnel relative to their duties and responsibilities <br /> associated with property and evidence. Interviews will be directed toward any actual, perceived <br /> and/or potential problem areas or issues associated with the property and evidence management <br /> system. <br /> 3. Personal observation and inquiries of Police Department personnel as to their actual tasks, <br /> responsibilities and procedures with respect to compliance with commonly accepted evidence <br /> and property management practices for the purpose of discerning and identifying "proofs of <br /> practice" for evidence processing and storage. <br /> 4. Utilization of a Best Practices Checklist*as standards for physical and procedural compliance <br /> testing. These standards will be used to assess written policies and procedures, equipment and <br /> evidence supplies, and existing internal controls for the security of the property and evidence <br /> management system. <br /> 5. An analysis of the physical and procedural security of the evidence control system subsequent <br /> to initial Department custody, temporary and long-term storage methods and the disposal of <br /> unnecessary physical evidence. <br /> 6. A random physical audit of all firearms, currency and narcotics documented as being in <br /> Department custody. <br /> 7. A random sample audit of other evidence/ property classifications that have economic value <br /> and could be the subject of inadvertent internal loss. <br /> * RA Doran & Associates has developed and employs an eleven (11) page "Best Practices Evidence <br /> Control Audit and Study ChecklisY' that addresses all the functions, tasks and activities associated with <br /> evidence and property management. This Best Practices Checklist is a result of our many years of <br /> experience in conducting evidence and property management physical inventories and audits, research and <br /> practical experience. <br /> Work Products <br /> As a result of conducting this audit, R.A. Doran and Associates will develop and produce a series of work <br /> products including a comprehensive written audit report, and as necessary, periodic verbal feedback to <br /> the Chief of Police, or his delegate, during the course of the audit. <br /> A post-audit briefing has been included in the work plan to provide Decatur Police Department <br /> management personnel and R.A. Doran and Associates the opportunity to engage in discussions <br /> pertaining to the initial audit report findings, conclusions and recommendations prior to the delivery of the <br /> final audit report. <br /> The final work product will be a comprehensive Audit Report containing the physical and procedural audit <br /> findings and conclusions, and prioritized recommendations for Police Department compliance with <br /> commonly accepted evidence and property management standards. <br /> Consultant Qualifications <br /> This proposed physical and procedural audit will be conducted by Mr. Robert Doran, principal consultant <br /> with R.A. Doran & Associates. Mr. Doran has conducted numerous procedural and physical audits, <br /> studies and surveys for over sixty one (61) local government departments and agencies. <br /> --------—-- Page 3 ------—...- - - - <br />