R2009-164 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

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The project plans and specifications were prepared by Public Works staff. The project was advertised August 12, 2009, and bids were opened on August 28, 2009. The results for the letting are as follows: Compared to Engineer's Est. Bidder Bid Price Over(-Under) Entler Excavating Co., Inc. $95,139.00 (-41.84%) Burdick Plb & Htg Co., Inc. $111,644.00 (-31.75%) Barr& Robison Sewer& Excavating, Inc. $119,384.00 (-27.02%) Kinney Contractors, Inc. $122,517.00 (-25.10%) Engineer's Estimate $163,577.00 ------------ Staff recommends that the City Council approve a contract with Entler Excavating Company, Inc., to perform the Various Storm Sewer Improvements project. Entler Excavating Company has successfully completed numerous storm sewer projects for the City and adheres to the prevailing wage rate requirements of the State of Illinois. Change Order#1 Due to the favorable bid prices for this work,this project does not utilize the full amount of sewer improvement funds allocated in the FY 09-10 Capital Improvement Plan. There are other locations throughout the City where storm sewer infrastructure is failing or has failed and these additional funds could be used to repair some of these. One such location is the storm sewer that drains Davis Court to Lake Decatur. This pipe is a 12-inch clay pipe that has numerous structural deficiencies and is below a residential retaining wall. Also, the pipe was laid in a way that prevents sewer cameras or cleaning equipment from accessing it. This pipe should be replaced before additional structural problems occur and cause failure to the retaining wall. It is anticipated that other problems similar to this will be found during the contract period. Because work of this type was included in the original contract and the additional efforts of this work are within the intent ofthe contract, Staffrequests that $40,000 be added to the contract amount through the approval of Change Order#1. If Change Order#1 is approved by Council, the total amount of the contract with Entler Excavating Company, Inc. will be increased to $135,139. This amount is about $77,000 below the budgeted amount. POTENTIAL OBJECTION: There are no known potential objections to this resolution. INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Richard Marley, Director of Engineering &Infrastructure, Matt Newell, City Engineer, and Mary Cave, Civil Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. . Page � 2