R2009-138 AUTHORIZING A CONTRACT TIME EXTENSION

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DEPARTMENT OF WATER MANAGEMENT Memorandum No. 2009-16 July 27, 2009 TO: Honorable Mayor Michael T. McElroy and City Council FROM: Ryan P. McCrady, City Manager� John A. Smith, Assistant City Manager for Public Services Keith D. Alexander, Director of Water Management � SUBJECT: Water System Improvements Phase II—City Project W06-03 Construction Contract Time Extension , SUMMARY RECOMMENDATION: Council adopt the attached Resolution authorizing a time extension for the Water System Improvements Phase II construction contract with Christy-Foltz, Inc. at no cost to either party. BACKGROUND: Council awarded a $1,796,384 construction contract to Christy-Foltz in November 2008. Shortly thereafter, numerous vendors quoted Christy-Foltz with equipment delivery dates. As the project progressed these vendors could not meet the original delivery dates, which has significantly delayed Christy-Foltz in being able to install the equipment on time. Equipment delivery was significantly delayed on these items: lime slaker, polymer feed system, powder activated carbon feed system, filter system backup controls, dam structure SCC panel, raw water pump station SCC panel, William Street SCC panel, Friends Creek SCC panel, Fairview Road SCC panel, Long Creek SCC panel, Monticello Road SCC panel, Division Street SCC panel, Garfield SCC panel, Brush College Tap SCC panel, bulk storage tank level panel, carbon slurry control panel, sodium hydroxide water addition control panel, sodium hydroxide transfer pumps control panel, coagulant polymer transfer pumps control panel, and the polyphosphate transfer and mixing control panel. The contract also provides for two radio antennas to be installed by Christy-Foltz on the City's Garfield Avenue water tank. The City's tank rehabilitation contractor has not completed their work yet on the Garfield tank. Christy-Foltz cannot complete their wark until the rehabilitation has been completed. Additionally, the contract provides for a stream gauging station control panel to be installed by Christy-Foltz on the new Friends Creek bridge at State Route 48 near Argenta. The State of Illinois has not completed the new bridge. Christy-Foltz cannot complete their work until the new bridge is built. The contract allows for Christy-Foltz to request additional time to complete their work due to circumstances beyond their control. Strand Associates (the City's engineering consultant on this project) and City staff concur that the request is reasonable and recommend approval thereof.