R2009-113 ACCEPTING THE BID AND AUTHORIZING A CONTRACT

Home Browse Search

� � The restoration work will involve replacing curb and gutter as needed along with drainage structures. Many of the project streets have been overlaid so many times, the curb and gutter has been totally filled in. This project will restare the drainage capacity of the street's curb and gutter as much as practical while matching existing driveways. This year's program includes approximately 4.24 centerline miles of streets in the City. A listing of streets in this year's project is attached. The project scope and specifications were prepared by the Engineering Division and approved by the Illinois Department of Transportation (IDOT) for the use of Motor Fuel Tax funds. The project was advertised on June 3, and June 10, and bids were opened on June 17, 2009. The results of the letting are as follows (bid tabulation attached): Compared to Engineer's Est. Bidder Bid Price Over(-Under) Engineer's Estimate $2,247,674.95 ------- Dunn Company $2,242,439.35 (0.23%) Illinois Valley Paving Co. $2,506,237.61 11.50% Dunn Company is in compliance with the City's Responsible Bidder's Ordinance and has ' complied with the Prevailing Wage Act for many years. Dunn provided the low bid and has successfully completed many jobs of this type for the City. Following the approval of the Mayor and City Council, the bid tabulation will be forwarded to the Illinois Department of Transportation for final approval in accordance with the rules governing the disbursement of Motor Fuel Tax funds. POTENTIAL OBJECTION: There are no known objections to this resolution and bid award. INPUT FROM OTHER SOURCES: None STAFF REFERENCE: Richard Marley, Director of Public Works and Matt Newell, City Engineer. Richard Marley will be in attendance at the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact Funding for this project is allocated in the Motor Fuel Tax Fund. The recommended low bid amount is $2,242,439.35. The City's current Motor fuel Tax allocation for this project is set at $2,200,000. The low bid is $42,439.35 above the amount allocated. City staffwill look for ways to reduce the project cost to remain within the original allocation, however an additional MFT allocation may be required in the fall if the full bid amount is required to complete the project. The project should begin in July and be completed by October 30, 2009. Page � 2