R2009-83 AUTHORIZING AGREEMENT WITH URS CORP.

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February 2, 2009—In study session, staffupdated the City Council on the status of the Eldorado Street Enhancement Project including project schedule, current project status, current work activity and current cost estimate. February 17, 2009—Staff sent a"Green Sheet Memo" showing Council Members the landscaping plans of the Eldorado Street Enhancement Project including the proposed locations for ornamental fencing. March 2, 2009 - Council approved Resolution R2009-21 approving an Agreement with the State of Illinois for the construction of the Eldorado Street Enhancement Project and for the expenditure of$308,280 in City funds to provide the 20% funding match. The Council also approved Resolution R2009-22 authorizing $41,640 in additional funds for URS for additional design work and construction assistance. Project Status and Schedule The Illinois Department of Transportation(IDOT) opened bids for the Eldorado Street Enhancement Project on Apri124, 2009 and announced that Otto Baum, Inc. provided the low bid of$2,246,103.50. The City funds required to match the low bid were estimated to be $269,559.43 which is $38,720.57 below the$308,280 authorized by Council. City staff concurred with awarding the bid to Otto Baum. A preconstruction conference is scheduled to be held at the IDOT District 7 offices in Effingham on June 3, 2009. Construction should begin before June 13 and is expected to be largely completed by the end of the 2009 construction season with final completion expected by late spring or early summer of 2010. The streetscape improvements include new concrete sidewalks, brick paved boulevard areas, ornamental street lighting, trees, shrubs, flowers, ornamental fencing, and planters. As part of the project, the Illinois Department of Transportation is funding pavement improvements which will include milling offthe old surface and replacing it with new asphalt pavement. All easement acquisition has been completed and approved by IDOT. Proposed C6ange Order In order to keep the estimated project within the$1.5 million Illinois Transportation Enhancement Project (ITEP) spending authority during the pre-final design, the City directed URS to remove street lighting improvements from approximately 1/3 of the project. The low bid received in April was very favorable to the City and would leave$197,078 in ITEP funding remaining unspent. City staffdiscussed the ITEP fund balance with IDOT and determined that it is possible to execute a change order to restore the deleted street lighting improvements to the remaining 1/3 of the project. Preliminary estimates indicate that the costs should be close to the remaining ITEP balance and 20% City match which totals approximately$246,347 ($197,078 plus a City match of$49,269). Page � 2